Summary
Overview
Work History
Education
Skills
Certification
References
Hobbies and Interests
Timeline
Generic
Elsie Nambajueck Vincent

Elsie Nambajueck Vincent

Port Moresby,NCD

Summary

  • To apply my skills and knowledge to;
  • Strategically manage policies and ensure alignment to organizational objectives.
  • Gaining a reputable attitude towards managing any job situations
  • Effectively guide teams and organizations toward achieving their goals, fostering a positive work environment, and driving growth.
  • Results-driven management professional with proven ability to lead teams to success. Strong focus on team collaboration, operational efficiency, and achieving measurable outcomes. Adept at strategic planning, process improvement, and fostering culture of accountability and excellence. Known for adaptability and consistently meeting changing organizational needs.

Overview

13
13
years of professional experience
1
1
Certification

Work History

Manager- Teacher and Health Education (Contract Position)

Department of Higher Education, Research, Science & Technology (DHERST)
01.2019 - Current
  • To manage the Department’s external quality assurance functions through the Higher Education (General Provisions) Act 2014 (HEGPA), by:
  • 1) contributing to the achievement of the following activities: the development of National Standards for Higher Education Quality Assurance and associated regulations; development and implementation of Branch processes; management of the PNG National Qualifications Framework.
  • 2) managing the following functions in respect of both public and private (non-public) Teacher and Health Education Institutions
  • Management of Quality Assurance Policies;
  • Responsible for the management, implementation, and continuous improvement of Quality Assurance Policies that regulate the Higher Education Sector.
  • Assess policy needs, address gaps, and implement solutions that enhance compliance and support departmental effectiveness.
  • Successfully reviewed the PNG National Qualifications Framework.
  • Mapping and Framing of the proposed Digitalized Quality Assurance System for the Higher Education Sector
  • Draw up of the flow chat and explanations for the system as reflected in the Higher Education Act (2014) as amended (2020).
  • Interpretations of the Quality Assurance Cycle for the System to read.
  • Enabling of the system functions by advising the system through policy.
  • Ensure that all the quality assurance requirements under HEGPA (2014) amended (2022) are met in respect of Teacher Education Institutions, Health Education Institutions, private providers, including registration of new providers, institutional registration and programme accreditation, and recognition of overseas institutions
  • Provide prospective institutions, current institutions and newly established institutions with the Policy Guidelines for compliance to National Standards. Providing these institutions, the correct processes and direction.
  • Advise on the revision of national standards and on areas where new or revised policies are required, especially in relation to private and overseas providers other than universities.
  • Monitor implementation of regulatory policies and procedures and report on the gaps and improvements required.
  • Advise when compliance action is required and manage processes for authorized officers or legal action, in consultation with the Department’s legal officer/s.
  • Monitoring and Evaluation of Higher Education Institutions
  • Six monthly monitoring and evaluation exercises against Institutional set quality improvement plans.
  • Prepare M&E reports on the progress of institutions implementation of developments requirements against the National Standards for Higher Education Institutions.
  • Carried out base line and end line surveys and monitoring clusters for compliance checks.
  • Liaise with CEOs and senior management of Teacher and Health Education Institutions, private providers and overseas institutions in the same category applying for recognition, to address any issues from external quality assessment processes and to assist these providers to improve their internal quality assurance processes
  • As requested, work with other external quality bodies in the PNG higher and technical education sector, to streamline regulatory activity and minimize duplication of roles and responsibilities.
  • As necessary, liaise with international counterpart quality agencies to ensure good working relationships and the exchange of information on cross-border providers and institutions.
  • Advice and develop with the Executive Manager risks policies for institutions and the management of possible risks within Teacher and Health Education institutions.
  • Assist the Executive Manager in ensuring sound governance practices are adopted and complied with within Governing Bodies of Teacher and Health Education Institutions.
  • Ensure the timely provision of reports and statistics on quality assurance activities and outcomes.
  • Provide Monitoring and Evaluation Reports on Quality Assessment outputs and ensure that action plans are developed to implement recommendations from Quality Reviews.
  • Provide advice on Quality Assurance purposes to ensure that internal Quality Assurance Mechanisms are in place for continuous improvement and development of the institution.
  • Identify policy gaps when implementing legislation and providing feedback on the way forward.
  • Liaison and Consultative engagements with other Government Agencies, Non-Government Organization and corporate bodies to ensure that sectoral needs are met and that collectively views are sought and considered.
  • Additional Support to the office of the Secretary -DHERST
  • As and when sought by the Secretary, correspondence and advise are provided to the office of the Secretary.

Acting National Higher and Technical Education Board Executive Officer

Department of Higher Education, Research, Science & Technology (DHERST)
07.2018 - Current
  • Appointed to Acting National Higher and Technical Education Board Executive Officer (while still covering my above substantive role as Manager Teacher and Health Education)
  • Ensure the effective coordination of all National Higher and Technical Education Board Meetings.
  • Communicate with Board Members for appropriate dates and scheduling of Board Meetings.
  • Organize and prepare agenda for Board Meetings and ensure that all meetings are conducted successfully.
  • Pursue respective officers with Agendas for discussion at Board Meetings to guarantee that all the necessary documents are provided for an effective discussion.
  • Follow through on the Implementation Matrix for decisions made in the Board and reporting back to the Board for clarification and progress.
  • Drafting the Board’s Annual Report along with the Board Chair for reporting purposes on the Board’s performance.
  • Logistical arrangements for Board Meetings and payments.
  • Relaying Board Decisions to Higher Education Institutions and or stakeholders.

Manager- Public Providers (Contract Position)

Department of Higher Education, Research, Science & Technology (DHERST)
07.2016 - 01.2019
  • To lead, manage and control specific external quality assurance functions involving all processes for external quality assessments and submissions to the National Higher and Technical Education Board (NHTEB) in accordance with the provisions of HEGPA 2014 and contribute to the development and setting of national standards for quality assurance and associated regulations, management of the PNG National Qualifications Framework and development of compliance and sanctions as needed.
  • Provide advice and reports to Executive Manager
  • Ensure the timely provision of reports and statistics on public sector quality assurance activities and outcomes.
  • Assisted with the establishment of the National Higher and Technical Education Board for the Department. Drafting the guidelines for the Board and its operations. This then in turn became the Manual for the conduct of the Board.
  • Control quality assurance processes and compliance standards within public institutions, including public universities
  • Ensure public providers implement the PNG National Qualifications Framework.
  • Facilitated the consultative forum for the review of the Regulatory policies that govern the regulation of the Higher Education sector.
  • Advise on the revision of national standards and on areas where new or revised policies are required, especially in relation to public providers and universities.
  • Maintenance of the National Register under HEGPA
  • Update the National Registrar promptly when there are changes in the information on the register for each Institution.
  • Update Registration and Accreditation of Institutions and Programmes respectively.
  • Effectively manage or arrange for compliance and sanctions action as needed.
  • Ensure that all the quality assurance requirements under HEGPA 2014 are met in respect of public providers, including registration of new providers and universities, institutional and program accreditation, and recognition of overseas institution.
  • Ensure that all current and prospective public providers, including public universities, are aware of and have checks on their compliance with their obligations under HEGPA 2014.
  • Liaise with CEOs (vice-chancellors, presidents, rectors, directors, principals) and senior management of public providers, including universities, to address any issues from external quality assessment processes and to assist these providers to improve their internal quality assurance processes.
  • Advise when compliance action is required and manage processes for authorized officers or legal action, in consultation with the Department’s legal officer/s.
  • Achieve work programs targets in line with Department annual work program.
  • Manage and empower staff to ensure that the processes for external quality assessments for public providers are conducted to the highest standards of objectivity, integrity and professionalism.
  • External Agency Liaison
  • As requested, work with other external quality bodies in the PNG higher and technical education sector, to streamline regulatory activity and minimize duplication.
  • As necessary, liaise with international counterpart quality agencies to ensure good working relationships and the exchange of information on cross-border providers and institutions.
  • Communicate effectively and professionally with the CEOs and staff of public institutions, including universities.
  • Communicate effectively with other government departments that have responsibilities for public institutions, e.g., Department of Health
  • Provide expert advice to industry, professional and community groups on quality assurance in higher and technical education.

Executive Manager

Department of Higher Education, Research, Science & Technology (DHERST)
12.2018 - 12.2018
  • Provided oversight in the Role of the Executive Manager.
  • Making executive decisions for the Division in regards to external correspondences.
  • Formulated the annual work plan for the division under guidance from the Deputy Secretary.
  • Established budget submissions to effectively support the activities of the division.
  • Provided advise and feedback to the office of the Secretary as requested and when sought.

Coordinator- Universities

Department of Higher Education, Research, Science & Technology (DHERST)
07.2015 - 06.2016
  • Manage Functions specifically in respect of PNG Universities (both Public and Private) and overseas universities.
  • Coordination of the Department’s registration, recognition and quality assessment functions for PNG universities (both public and private) and overseas universities.
  • This function involves initial assessment of applications for universities also ensuring that all information for application is provided.
  • Continuous liaison with each University representative to ensure effective communication and understanding.
  • Ensure that the processes under HEGPA for universities, including external quality assessments, are conducted to the highest standards of objectivity, integrity and professionalism.
  • Prepare Briefs in regards to registration, recognition of Universities for the National Higher and Technical Education Board (NHTEB).
  • Implement decisions made by the NHTEB.
  • As necessary, liaise with international counterpart quality agencies to ensure good working relationships and the exchange of information on cross-border universities.
  • Provide timely provision of reports and statistics on quality assurance activities and outcomes for universities.
  • Coordination of the follow-up and compliance functions in respect of PNG universities and overseas universities
  • Ensure that regular compliance to Higher Education Policies and Procedures;
  • Advise when compliance action is required and help to manage processes for authorized officers or legal action, in consultation with the Department’s legal officer/s.
  • Help to ensure that PNG universities implement the PNG National Qualifications Framework which is a national policy for the Higher Education Sector for good governance of all academic programmes offered in the Higher Education space.
  • Ensure that all current and prospective universities are aware of and have checks on their compliance with their obligations under HEGPA.
  • Advise on revision of national standards and on areas where new or revised policies are required, especially in relation to universities.
  • Small team leadership and management.
  • Manage officers to assist with compliance checks and Quality Assessments of Universities.
  • Coordinate and assign work to staff in the section.
  • Ensure the effective distribution of work and work conduct of officers.
  • Ensure that officer’s welfare in the office is tended to.

Acting Accreditation Officer

Department of Higher Education, Research, Science & Technology (DHERST)
07.2014 - 06.2015
  • Undertaking specified registration and accreditation functions in respect of private (non- public) higher and technical education institutions (other than universities), including overseas institutions.
  • HEGPA Awareness for Prospective and Established Institutions
  • Conducting Policy visits to Prospective and Established Private Providers to ensure they are on par with the Higher Education Act and Regulations.
  • Preparing documentation for awareness this includes creating power points that highlights the important prospects of establishment and Accreditation Processes covered in the HEGPA 2014.
  • Accreditation/Registration of Private Providers
  • (Note: Since the Board has not been established as yet all functions have been directed through to the A/Secretary’s Office for Decision Making)
  • Address processes involved in the registration of established Private Providers.
  • Draft Submissions for on Institutions seeking Registration to the Executive Manager for Endorsement by the National Higher and Technical Education Board.
  • Prepare logistics for the External Assessment of Institutions seeking registration/accreditation from DHERST. This includes:
  • 1. Panel Members for the External Assessment
  • 2. Travel and Accommodation Logistics for Members during the External Assessment Exercise
  • 3. Secretarial Support to the Panel
  • 4. Follow up on the External Assessment Report from Panel Members
  • Presenting a submission of the External Assessment to the Executive Manager for QA then to the NHTEB for further review and approval.
  • Liaison with External Counterparts
  • Have worked alongside other Government Departments in ensuring that Private Institutions also align their operations with their departmental/sector regulations.
  • Conduct meetings with other agencies to generate policies that benefit both parties in the prospect of information exchange and a sound working relationship.
  • Report Writing
  • Provided back to Office Reports on Institutional Visits.
  • Provide reports on Private Institutions Progress and Quality Assurance Activities carried out at Private Institutions.
  • Report writing on External Assessments/Audits for institutions after assessment.

Acting Standards and Compliance Officer

Department of Higher Education, Research, Science & Technology (DHERST)
03.2013 - 07.2014
  • Assessing Institutions seeking accreditation
  • Conducting institutional visits and assessing an institution against the nine standards for accreditation and providing guidance and advice on the regulatory guidelines for Registration of an Institution.
  • Also, by informing through various consultative meetings with Institutions of the Departments Policies and its effect on Institutions.
  • Guiding Institutions through the establishment and eventually to the accreditation process
  • This includes assessing an institutions candidacy to establish as a provider of Higher or Technical Education in Papua New Guinea.
  • Helping institutions to adhere to policy guidelines and the Higher Education Act.
  • Analyzing Institutions’ Self Study Reports ensuring that they are well versed with the process and have met requirements for Accreditation.
  • Writing reports and submissions
  • This is done in the Office and Presented to the A/Sec for Comments then to the Commission for Higher Education
  • Report writing is done when assessing an institution to present to the National Higher Education Quality Assurance and Accreditation Committee (NHEQAAC) which is a subcommittee of the Commission for Higher Education (CHE).
  • Submissions were drafted for agendas that were put through NHEQAAC which were eventually either endorsed or not by the Commission for Higher Education.
  • Coordinating External Assessments/Audits
  • (Institutions seeking Registration from Government)
  • Both Private and Public Institutions
  • Preparing a panel of experts to run the Audits
  • Preparing a schedule for the Audit to be carried out
  • Preparing the Institution for the Audit by assess their self-study report and creating a dialogue of what needs to be provided for the Audit and other documentation that is needed.
  • Taken part in carrying out the Audit did assessments and was part of Institutions’ small campus audits.
  • All the Audits I have assisted and coordinated have all been successful since I have joined the Division. I have taken part in the preparation and coordination of five (5) Institutions that have all received Recognition and Accreditation from the National Government. They are:
  • 1. Institute of Banking and Business Management
  • 2. Sonoma Adventist College
  • 3. Enga Nursing College
  • 4. Christian Leaders Training College
  • 5. International Training Institute
  • International relations functions
  • (Foreign Dignitaries and Trade Missions)
  • Assisted with International Relations activities.
  • Liaising with other government agencies to fast-track MoU signings.
  • Liaising with other countries in meeting requirements for MoU agreements and signing.
  • Assisting in MoU meetings taking minutes and providing logistical support.
  • Project functions
  • Involved in project implementation
  • Monitoring Projects effectiveness
  • Drafting Reports on project efficiency and output
  • Logistic Functions
  • Travel Bookings for Staff domestically and internationally.
  • Travel Arrangements and accommodation for International Professors and Advisers.
  • Organizing and payment of Honorarium for International Experts.
  • Preparation of Logistics for PNG Universities External Assessment:
  • 1. University of Natural Resources and Environment
  • 2. University of Papua New Guinea
  • 3. University of Technology
  • Organizing of Venue Hire and payment of Training and meeting.
  • Transport Bookings and Payments with Various

Data Entry Operator

Office of Higher Education (OHE)
10.2012 - 02.2013
  • Student Support and Scholarship Branch
  • Collecting and registering all grade 12 SLFs
  • Manually Entering close to 15,000 School leaver forms into the student data base in preparation for the National Selection of Grade 12 school leavers to Tertiary Institutions in Papua New Guinea.
  • Assisting in the facilitating of the grade 12 National Selection process by manually sorting through the school leaver forms to ensure that students preferences are sorted and that Tertiary institutions can easily select school leaver students.
  • Preparing generic acceptance letters for Students accepted into Higher Education Institutions and was awarded the TESAS scholarship.
  • Logistics Function
  • Provided a secretarial role in preparation for the Grade 12 National Selections.
  • Arranged ID cards for representatives of Institutions
  • Prepared layout for seating arrangements and table order

Policy Officer (Practicum)

University of Papua New Guinea (UPNG)
08.2012 - 10.2012
  • Policy and Development Branch
  • Policy Implementation
  • Implementing projects and developments that around the University
  • Assessing and reviewing outdated policies which led to the revision of 5 dated policies.
  • Assisting the office in suggesting new cost effective and efficient ways in implementing policies and projects. Costing out an implantation plan considering cost effectiveness and sustainability.
  • Establishment of a survey committee that collected and analyzed data from University Students about policy implications.

Education

Master of Business Administration - Management

Divine Word University
Port Moresby, National Capital District
01.2021

Diploma - Government Management

Canberra Institute of Technology (CIT)
Port Moresby, National Capital District
01.2016

B.A. - Business Management- Majoring in Strategic Management

University of Papua New Guinea (UPNG)
Port Moresby, National Capital District
01.2012

Grade 12 Higher School Certificate - undefined

Port Moresby International School (POMIS)
Port Moresby, National Capital District
01.2008

Skills

  • Highly-developed oral and written communication skills
  • Skills in stakeholder management
  • Capable to manage and mentor others to produce effective and timely outcomes
  • Regulatory and compliance understanding
  • Skills in the development of policy or standards
  • Highly perceptive to surrounding developments
  • Confident Public Speaker
  • Quick Learner and can be left to work unsupervised
  • Excellent Research and Analytical Skills
  • Extensive computers literacy skills, including the ability to use Microsoft Word, Excel, PowerPoint and Outlook and accounting software
  • Vast Knowledge in Strategic Functions
  • Formulating rational and Actionable goals
  • Formulating an overall strategic plans and implementation plans
  • Formulating mission statements articulating organizational objectives
  • Can work effectively and efficiently under pressure
  • Easy to work with
  • Verbal and written communication
  • Staff management
  • Task delegation
  • Goal setting
  • Documentation and reporting
  • Strategic planning
  • Policy implementation
  • Schedule preparation
  • Work prioritization
  • Stakeholder management

Certification

  • Certificate of Participation- 2018 INQAAHE Biennial Forum
  • Cambridge Certificate in English
  • Certificate in Microsoft Excel Training
  • Under the secretarial position of the Strategic Management Students Association at UPNG we hosted the very first Strategic management Symposium in 2010.

References

  • Mr. Lonnie, Baki, Acting Secretary, lonnie.baki@dherst.gov.pg, 301 2051, 7842 9580, Department of Higher Education, Research, Science and Technology, PO Box 5117, Boroko, NCD
  • Ms. Leah Margis, Deputy Secretary Research and Innovation Wing, leah.margis@dherst.gov.pg, 301 7001, 7048 6811, Department of Higher Education, Research, Science and Technology, PO Box 5117, Boroko, NCD
  • Fr Jan Czuba, Fromer Acting Secreatry. Department of Higher Education, Research, Science and Technology, 7366 6636

Hobbies and Interests

Reading, Documentaries

Timeline

Manager- Teacher and Health Education (Contract Position)

Department of Higher Education, Research, Science & Technology (DHERST)
01.2019 - Current

Executive Manager

Department of Higher Education, Research, Science & Technology (DHERST)
12.2018 - 12.2018

Acting National Higher and Technical Education Board Executive Officer

Department of Higher Education, Research, Science & Technology (DHERST)
07.2018 - Current

Manager- Public Providers (Contract Position)

Department of Higher Education, Research, Science & Technology (DHERST)
07.2016 - 01.2019

Coordinator- Universities

Department of Higher Education, Research, Science & Technology (DHERST)
07.2015 - 06.2016

Acting Accreditation Officer

Department of Higher Education, Research, Science & Technology (DHERST)
07.2014 - 06.2015

Acting Standards and Compliance Officer

Department of Higher Education, Research, Science & Technology (DHERST)
03.2013 - 07.2014

Data Entry Operator

Office of Higher Education (OHE)
10.2012 - 02.2013

Policy Officer (Practicum)

University of Papua New Guinea (UPNG)
08.2012 - 10.2012

Diploma - Government Management

Canberra Institute of Technology (CIT)

B.A. - Business Management- Majoring in Strategic Management

University of Papua New Guinea (UPNG)

Grade 12 Higher School Certificate - undefined

Port Moresby International School (POMIS)

Master of Business Administration - Management

Divine Word University

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Elsie Nambajueck Vincent