Alice Guba

• Prepared vendor invoices and processed incoming payments.
• Reviewed vendor invoices for appropriate documentation and validity prior to payment.
• Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
• Reduced late payment penalties by closely monitoring due dates and managing timely payments.
• Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
• Maintained good working relationships with vendors and resolved disputes.
• Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
• Documented petty cash transactions in petty cash journal to summarize payments rendered, maintaining accurate records.

• Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
• Created, prepared, and delivered reports to various departments.
• Updated reports, managed accounts, and generated reports for company database.
• Improved communication within the organization through regular updates on policies, procedures, and key events.
• Contributed to successful projects by providing essential administrative support and resource management.
• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.

1. Updating of Sales Quotes

2. Monthly GL Reconciliations with Accounts Office

3. Sales Report Updating

4. Assisting Sales reps in Quotation Typing and emailing

• Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
• Responded to inquiries from callers seeking information.
• Resolved customer problems and complaints.
• Confirmed appointments, communicated with clients, and updated client records.
• Answered phone promptly and directed incoming calls to correct offices.
• Kept reception area clean and neat to give visitors positive first impression.
• Answered central telephone system and directed calls accordingly.
• Maintained a well-organized reception area with updated materials, contributing to a welcoming environment for visitors.
• Handled cash transactions and maintained sales and payments records accurately.
• Corresponded with clients through email, telephone, or postal mail.
• Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
• Maintained confidentiality of information regarding clients and company.
• Maintained visitor log for entering and leaving facility for security purposes.
• Provided clerical support to company employees by copying, faxing, and filing documents.