Virginia Tamusio
Arawa Town,Papua New Guinea / Bougainville
Summary
Experienced finance professional with over eight (8) years of expertise in financial administration, compliance, and institutional governance. Skilled in budgeting, payroll management, audits, and financial reporting. Skilled at policy development and strengthening accountability systems to support organisational growth.
Overview
2
2
Languages
8
8
years of professional experience
Work History
Senior Administrative/Finance Assistant
Bougainville College of Nursing
Arawa Town
01.2021 - Current
- Managed financial operations encompassing payroll, budgeting, and audits, ensuring compliance and accuracy in all processes.
- Provided financial guidance to senior leadership-Principal and Board Members submissions.
- Prepare monthly and quarterly financial reports for management and audits.
- Revenue collection, receipting, and reconciliation of tuition fees.
- Maintain accurate student financial records and tuition fee ledgers.
- Ensure adherence to institutional policies, financial procedures, and audit requirements.
- Ensure accuracy submission of the internal/external audit & acquittals report from the college institutional government operational administrative support grant funded by the Department of Higher Education Research Science & Technology. (DHERST).
- Maintain ledgers, cashbooks, and trust accounts in compliance with the Public Financial Management Act (PFMA).
- Delivered accurate financial information to students and parents.
- Prepare refund forms, rental ledger reports, financial summaries.
- Draft, format, and manage official correspondence, notices, and institutional documents.
- Organise filing systems for student, staff, and financial records.
- Assist with procurement documentation and petty cash reconciliation.
- Assist with procurement, quotations, and supplier payments.
- Prepare briefs and compliance reports for Principal and Finance Controller Bursar.
- Prepare Tuition Fee Billing Invoice towards the students’ debt.
- Issued students’ Tuition fee receipts.
- Maintain Students Management System Debtors up-to-date.
- Compile summaries and reports for management decision making.
- Strengthened accountability systems and streamlined reporting processes.
- Support governance processes through structured, policy-aligned documentation.
- Support Governing Council documentation, resolutions, and reporting.
- Contribute to the development of internal policies and administrative standard operating procedures (SOPs).
- Drafting college policies alignment with the National General Orders, Public Financial Management Act & Public Service Management Act.
- Coordinate meetings, schedules, and minute taking for Governing Council and management.
- Manage filing systems, receipts, invoices and institutional records.
- Accurate entry of financial and administrative data into institutional systems.
- Maintain updated databases for student accounts and staff records.
- Delivered front-office financial assistance to students, parents, and staff, facilitating timely support and information access.
- Fulfilled the role of Bursar, managing financial operations and adhering to institutional policies.
- Respond to enquiries professionally and direct clients to relevant departments.
- Maintain respectful, formal communication aligned with institutional standards.
- Prepared Staff Overtime & Casual Staff Timesheet & calculation.
- Drafted executive letters and memoranda of understanding with external stakeholders, fostering effective communication and collaboration.
- Students’ personal confidential records filing system.
- Delivered accurate financial information to students and parents.
- Respond to enquiries professionally and direct clients to relevant departments.
- Maintain respectful, formal communication aligned with institutional standards.
- Fulfilled the role of Bursar, managing financial operations and adhering to institutional policies.
Acting Bursar
Tanamalo Community Health Worker Training College
Haku
01.2020 - 12.2020
- Oversee all financial operations of the institution, ensuring accuracy, accountability, and compliance with financial policies.
- Ensure adherence to financial policies, accounting standards, and audit requirements.
- Prepare documentation for internal and external audits.
- Implement audit recommendations and strengthen internal controls.
- Monitor expenditure against approved budgets and report variances.
- Assist in preparing annual budgets and financial forecasts.
- Provide financial advice to management on cost-saving measures and resource allocation, enhancing fiscal responsibility.
- Administer tuition fee billing, collection, receipting, and reconciliation.
- Maintain up-to-date student financial ledgers and statements.
- Monitored outstanding fees, implementing debt-collection procedures to recover overdue payments efficiently.
- Process refunds, adjustments and financial clearances for students.
- Manage cash flow, banking, deposits, withdrawals and reconciliation of accounts.
- Manage Petty Cash, ensuring proper documentation and replenishment.
- Ensure transparent and accountable use of institutional funds.
- Coordinated payroll preparation, ensuring accurate calculation of salaries, allowances, overtime and deductions to uphold timely payments.
- Ensure timely payment of wages and statutory obligations.
- Maintain confidential payroll records and liaise with HR on staff financial matters.
- Maintain and safeguard financial records, receipts, invoices and supporting documents.
- Oversee procurement processes, ensuring compliance with institutional and government guidelines.
- Verify purchase orders, quotations, invoices, and payment vouchers.
- Maintain updated records of institutional assets and equipment.
- Oversee stock control, inventory checks, and asset audits.
- Ensure proper tagging, recording, and safeguarding of institutional property.
- Supervise Admin/Finance junior staff and ensure efficient workflow.
- Provide in-house training & guidance on financial procedures and documentation.
- Support Management with financial analysis and decision making.
- Maintain confidentiality and uphold ethical financial practices.
- Maintain confidentiality and uphold ethical financial practices.
Administrative/Finance Assistant
Arawa School of Nursing
Arawa Town
08.2018 - 12.2019
- Process tuition fee payments, issue receipts, reconcile daily collections and update students accounts.
- Maintain accurate student financial records, tuition fee ledgers, receipts, invoices, and supporting documents.
- Maintain updated students’ debtors’ ledgers, data bases, and student financial accounts.
- Assist in preparing monthly financial summaries and administrative reports.
- Organise receipts, vouchers and supporting documents for audit requirements.
- Verify invoices, delivery notes, and payment vouchers before submission.
- Assist with petty cash management, ensuring accurate replenishment and documentation for financial integrity.
- Support bursary operations through data entry, filing and preparation of financial reports Board Quarterly.
- Enter financial and administrative data accurately into institutional systems.
- Ensure adherence to institutional policies, financial procedures and governance standards.
- Provide clear financial information to students and parents.
- Respond to enquiries professionally and direct clients to relevant departments.
- Draft official letters, notices, memos and compliance documents for management.
- Maintained organised manual filing systems for financial, academic, and administrative records to enhance retrieval efficiency.
- Provide front-office support to students, parents, staff and visitors.
- Assist with scheduling, minute-taking, meeting coordination and general office duties.
- Prepare purchase order requests, quotations and procurement documentation.
- Maintain supplier records and support procurement compliance processes.
- Ensure confidentiality and secure handling of sensitive records.
- Ensured effective communication by handling incoming and outgoing correspondence efficiently., ensuring timely communication.
- Supported staff by preparing and organising administrative and financial documents..
- Prepared refund documentation, rental ledger reports, and financial summaries to support informed management decisions.
Facilitator / Enumerator
SAVE THE CHILDRENS ORGANIZATION (NGOs)
Buka
05.2018 - 06.2018
- Facilitated community awareness sessions and focus group discussions, enhancing stakeholder engagement and understanding of child welfare initiatives.
- Strengthened community participation by fostering trust and engagement with parents, teachers, and local leaders.
- Conducted structured household surveys and field data collection, contributing to informed decision-making in child welfare and protection programs.
- Successfully gathered reliable baseline data that informed program interventions.
- Compiled and submitted field reports to supervisors, ensuring accurate data integration into program planning and decision-making.
- Assisted in monitoring and evaluation processes, ensuring compliance with organizational standards and accuracy of reporting.
- Enhanced community understanding of child-focused initiatives through effective facilitation.
- Contributed to improved monitoring systems by ensuring timely and accurate data submission.
Education
Bachelor of Public Administration -
Divine Word University
Madang03-2026
Bachelor of Science in Business Administration -
University of Cebu
Philippines01-2017
Secondary Education - Grade 9-12
Hutjena Secondary School
Buka, AROB01-2011
Secondary Education - Grade 3-8
Hahela Primary School
Buka, AROB01-2007
Skills
- Financial Management & Reporting
- Audit compliance
- Financial reconciliation
- Expenditure control
- Payroll oversight
- Payroll coordination
- Tuition processing
- Ledger management
- Financial record management
- Policy development
- Policy drafting
- Strategic planning
- MS Office proficiency
Accomplishments
- Introduced internal audit charter to guide compliance and transparency.
- Developed budget monitoring framework ensuring timely reporting and variance analysis.
- Implemented debt recovery policy to improve cash flow and reduce outstanding liabilities.
- Streamlined payroll and audit processes, reducing errors and increasing efficiency.
- Established governance manuals and compliance tools aligned with institutional standards.
- Strengthened financial reporting systems for Board submissions and external stakeholders.
- Enhanced risk management procedures to safeguard institutional resources.
Languages
Tokpidgin
English
Personal Information
Number of Children: 2
Civil Status: Married.
Religion: Catholic.
D.O.B: 26/11/1992.
Gender: Female.
Interests
- Reading Books
- Telling Jokes with friends & families
- Outdoor Picnic Adventure
- Eager to learn new stuff regarding education
Timeline
Senior Administrative/Finance Assistant
Bougainville College of Nursing
01.2021 - Current
Acting Bursar
Tanamalo Community Health Worker Training College
01.2020 - 12.2020
Administrative/Finance Assistant
Arawa School of Nursing
08.2018 - 12.2019
Facilitator / Enumerator
SAVE THE CHILDRENS ORGANIZATION (NGOs)
05.2018 - 06.2018
Bachelor of Public Administration -
Divine Word University
Bachelor of Science in Business Administration -
University of Cebu
Secondary Education - Grade 9-12
Hutjena Secondary School
Secondary Education - Grade 3-8
Hahela Primary School