Tracey Madai
Port Moresby,NCD
Summary
Experienced program and partnerships professional with proven skills in advocacy, stakeholder engagement, and regional coordination. Skilled in building inclusive networks, strengthening governance, and amplifying young women’s voices. Adept at designing capacity-building programs, managing multi-stakeholder initiatives, and representing organisations in high-level national and international forums.
Overview
5
5
years of professional experience
Work History
Partnerships Coordinator
ABC International Development
07.2024 - Current
- Organized and hosted Civil Society Networking events Coordinated logistics, scheduling, and speaker management for five networking events aimed at connecting civil society organizations and media professionals.
- Fostered collaborations between media guests and speakers Facilitated meaningful interactions between media professionals and speakers, promoting networking and partnerships.
- Managed event logistics and venue coordination Oversaw the planning and execution of event logistics, including venue selection, setup, and coordination of all event-related activities.
- Developed and facilitated strategic partnerships Worked on building relationships with external partners, including media outlets, sponsors, and organizations, to create opportunities for collaboration.
- Supported organizations in securing funding and sponsorships Played a key role in helping organizations gain visibility, leading to tangible outcomes such as securing funding from external sponsors like mining companies after media exposure.
Media Council Coordinator
ABC International Development
01.2023 - 07.2024
- Facilitated six live broadcasts for the PNG National Press Club and organized two networking events for the Media Council, enhancing engagement and visibility within the media community.
- Assisted in facilitating the first annual general meeting for the current executives in July 2023, ensuring smooth coordination of the event.
- Attended key stakeholder meetings on behalf of the Council's executives, including facilitating a regional meeting with Lae journalists in April 2023, fostering stronger relationships within the media industry.
- Ensured that all administrative obligations for the Media Council were up to date, including timely submissions of reports and compliance with organizational policies.
- Prepared high-quality project reports based on performance data, ensuring accurate tracking of activities and outcomes.
- Supported the implementation of the MCPNG and MDI partnership agreement, focusing on the execution of the MCPNG business strategy and its alignment with the Media Council’s goals.
- Coordinated and supported new initiatives such as the MCPNG Media Awards and the PNG Chapter of Women in Media, helping to establish important programs that promoted diversity and achievement in the media sector.
- Maintained close working relationships with MCPNG executives, members, and affiliates to ensure continuous communication and alignment on key initiatives.
- Regularly liaised with the MDI Project Manager to monitor progress, address risks, and ensure adherence to the partner policies and Partnership Agreement obligations.
- Coordinated with the ABCID M&E team to ensure that activities were properly monitored, evaluated, and baselined for future improvements.
Administrative Assistant
Divine Word University Flexible Campus – Port Moresby
Port Moresby
02.2021 - 01.2023
- Class Scheduling Assistant: Coordinated and maintained class schedules, balancing faculty availability and student preferences. Collaborated with faculty and the administrative team to ensure alignment with academic requirements.
- Student Support Representative: Provided front-line support to students, assisting with registration, course selection, and university policies. Offered personalized guidance and resolved academic-related issues.
- Faculty Liaison: Served as the main contact between faculty and administration, facilitating communication on course materials, resource requests, and scheduling conflicts.
- Event Coordinator: Assisted in organizing campus events, workshops, and seminars. Managed logistics, venue bookings, and communication with participants, ensuring seamless execution.
- Administrative Assistant to Department Heads: Provided administrative support, including scheduling meetings, preparing documents, and managing communication between departments to ensure smooth operations.
- Technology Support Specialist: Supported students and faculty with technical issues related to learning management systems and digital resources.
Education
Diploma - Information Systems
Divine Word University
01.2010
Secondary School Certificate - undefined
Jubilee Catholic Secondary School
01.2008
High school certificate - undefined
Jubilee Catholic Secondary School
01.2006
Skills
- 1 Project Management & Multi-tasking Successfully managed projects from inception to completion, ensuring on-time and within-budget delivery Coordinated resources, timelines, and cross-functional teams to meet goals, resolve issues, and adapt to shifting priorities in dynamic environments
- 2 Stakeholder Engagement & Relationship Building Built and maintained strong relationships with internal and external stakeholders, aligning project goals with organizational priorities Fostered trust and collaboration, emphasizing open communication and mutual understanding to achieve shared objectives
- 3 Event Coordination Organized and executed workshops, seminars, and networking events, overseeing logistics, participant coordination, and event delivery Ensured smooth operations, focusing on providing engaging and successful experiences for all attendees
- 4 Partnership Development Led strategic partnership initiatives, identifying collaboration opportunities and cultivating long-term, mutually beneficial relationships Contributed to the expansion of organizational networks and enhanced service delivery
- 5 Communication & Networking Demonstrated strong verbal and written communication skills in meetings, presentations, and reports Adapted messaging for diverse audiences and built a broad professional network through active participation in industry events and fostering connections
- 6 Adaptability & Problem Solving Managed competing priorities and deadlines while maintaining high standards of work Adapted quickly to changing environments, resolving challenges efficiently and contributing to positive outcomes across projects and initiatives
References
Belinda, Kora, Journalist, belindakora2104@gmail.com, +67573390687, ABC News
Timeline
Partnerships Coordinator
ABC International Development
07.2024 - Current
Media Council Coordinator
ABC International Development
01.2023 - 07.2024
Administrative Assistant
Divine Word University Flexible Campus – Port Moresby
02.2021 - 01.2023
Secondary School Certificate - undefined
Jubilee Catholic Secondary School
High school certificate - undefined
Jubilee Catholic Secondary School
Diploma - Information Systems
Divine Word University