Taita Clement
Port Moresby
Summary
A position in your company as an Administration Manager-dealing with an array of Finances - Payroll Processing, Accounts Recieveable, Payable, HR Officer Liason, Adapt Systems User, Critical Thinker, Action-Result Oriented, Self-starter, Diligent. High-level Payroll technical skills and attention to detail leading to optimum outcomes.
Overview
25
25
years of professional experience
4
4
Certification
Work History
HR/ Payroll Officer/ Administration Assistant
Aviat Social & Sporting Club Inc.
- Promoted to HR/ Payroll position in 2008 to 12th January 2012 (4 years) Reporting to General Manager and Assistant Manager for Administration Duties and to the Finance Manager for Accounts Duties with regards to the Administration and Operations of the club
- Duties Performed Daily excel updates of staff daily hours for 60 employees, processing of fortnightly pay run for employees, submission of fortnightly and monthly Salary & Wages reports to the Accounts Manageress in a timely manner, keeping track of all Annual Leave, Sick Leave, Long Service Leave, Compassionate Leave for staff, anaylsis and preparation of NCSL fortnightly, Nasfund and IRC (Grp Tax) monthly lodgements, explaining benefits and assisting employees with NPF/NCSL savings, maintain all employment records, attending to all payroll queries/complaints, processing all TT payments on behalf of the company as directed by the General Manager, processing approved company loans for staff, assisting new staff to open bank accounts for payroll purposes, organising uniform orders for new staff
- Accounts Recievables/Payables/General Admin
- 2006-2007 (2 Years) Accounts Recievable duties included billing customers for various items(memberships, functions, sponsorships etc.), collection of debts, reconciliation of daily front office income, revenue excel report furnished and submitted to management as required
- Accounts Payable duties included reconciliation of suppliers for 7 to 30 day accounts, processing necessary vouchers and chq payments, liason with suppliers for creditors queries
- General Administration and Reception duties included registration of new and existing members, update of Members Key Draw Listing, and update of member database files, assistance with organising maintenance works for facilities(squash,tennis and gym) reservations and use, maintenance of office equipment, supplies and stationery
- Reciepting of all payments and documents at reception
- Special Projects February 2008:Special Project included providing assistance with the set-up of new key system (CS Advent), programming of access keys after basic training by installer, Training of 1x Assistant for Membership Registration and Key Programming
- During my free time I assisted Pacific Man Power – Mr Stansfield and Anne Marjen with the setup of pay codes and running of payroll – payroll entries, reports, kundu pei pay file for staff whilst I was still employed with Aviat Club
- Systems Used: Attache’ Payroll Software, Basic Word, Excel Programs & Email Outlook, MYOB V16
Payroll/ Accounts Recievable & Payable Officer
Ichizen Japanese Restaurant
- Reporting to the Directors and Duty Managers for Administration and Operational requirements of the restaurant
- Duties Performed Assisting with computation of Payroll on excel spreadsheets, NPF & IRC (Grp Tax) registrations for new staff and Montlhy Lodgements
- Accounts Recievables/ Payables Accounts Recievables/ Payables duties included data entry for sales & receipts to MYOB Accounting Software, processing and despatch of statements, follow up & collection of payments, attending to queries
- Accounts Payable duties included reconciliation of supplier accounts, processing necessary chq vouchers, payments and replenishement of petty cash
- Systems Used: MYOB Accounting Software Version 16, Basic Word & Excel Programs & Email outlook.
Senior Payroll Officer – Payroll Advising Officer – HR Staff Administration Officer
Papua New Guniea Internal Revenue Commission
- Current
- Special Projects involved liaising with NCSL Marketing Team to conduct presentations of their various services & products for staff access and benefit
- Systems Used: Government Alesco Payroll Software, Basic MS Word & Excel Progams, Email Outlook
TPD Officer- Temporary Engagement
Papua New Guniea Internal Revenue Commission
- Current
- Daily Activities in Internal Revenue Processing Division(Access to 3 Main Divisions of processing – Registrations, Lodgements and Payments
- Briefly, my role in the Temporary Engagement with TPD(Tax Processing Division) now called the Services,Processing and Operations Division(SPOD) would allow access to the 3 Main Operations Divisions in the Organisation – for Registration of Tin Applications or tax payers, Lodgements- basically update Sigtas System with Tax Payer Data/Returns, Mamangement and reporting on mailbox activities and traffic
- Online Portal – myIRC traffic and management of back end office activities
- Special Projects: Special Projects involved Mailbox Management – Refer attached additional reportsj provided
- Systems Used: Sigtas, Basic MS Word & Excel Progams, Email Outlook
HR/Payroll Accounting/ Accounts Payable Officer
Oceanic Communications (PNG) Ltd
- Current
- Reporting directly to the Admin/Finance Manager for administration of various HR/Payroll and Accounts Payable related tasks.Duties include ensuring HR/ Payroll for National Staff based in Pom & Lae are performed accurately and in a timely manner which includes processing of fortnightly payroll
- Accounts Payable Duties include reconciliation of supplier accounts and preparing payment vouchers, raising payments via chq, cash or EFT(electronic Funds Transfer)online, despatch of remittance advice to supplier.Updating entries such as invoices, credit notes, payment reciepts in the in-house S2K Accounting Software – Accounts Payables Journals.Filing of docs for AP, HR and Payroll Documents electronic and hard copy files
- Special Projects: Special Projects involved liaising with NCSL Marketing Team to conduct presentations of their various services & products for staff access and benefit
- Systems Used: Attache’ Payroll Software, Basic MS Word & Excel Progams, Email Outlook
Payroll Officer
International SOS Pte Ltd
PORT MORESBY,, PAPUA NEW GUINEA
01.2012 - 07.2015
- Reporting directly to the PNG Payroll Manager functionally and also to the PNG HR Manager for Administration duties ensuring payroll activities are performed accurately and in a timely manner for both National and Expat staff located at various clinical sites around the country and Nauru
- Duties Performed Performed 91 fortnightly pays successfully between 26th Jan 2012 to 22nd Jul 2015 during the term of my employment, maintained staff payroll data in Attache’ Payroll System(new hires setup – banking, standard pay setup, payment schedules etc), updated staff loan deductions via excel format & payment schedules in payroll system, atteneded to staff payroll queries & grievances, assisted staff with NCSL Registrations & loan documentations, processed NPF, NCSL and IRC Registrations & monthly prepared lodgements & payments, liased with various departments such as Operations, Accounts and HR for various payroll related matters, compiling of all payroll documents-contracts, NPF,NCSL ,IRC, bank details form,assisted with processing pays for 100 Expat staff via manually formulated excel spreadsheets, assisted with processing of 500 National staff based at various sites throughout the country
- Special Projects:Special Projects involved liasing with Westpac Banking Team, IRC Tax office Reps & NCSL Marketing Team to conduct presentations of their various services & products for staff access and benefit
- Also assisted with initial payroll entries whilst still employed with Aviat Club as I am well versed with the Attache’ Payroll Software before securing 3 year full time employment contract
- Collaborated with HR department to ensure accurate employee records, benefit deductions, and leave balances.
- Systems Used: Attache’ Payroll Software, Basic MS Word & Excel Progams, Email Outlook
Container Logistics Billing Clerk
New Guinea Australia Line
- 10.2002
- Reporting to the Managing Director and Operations Manager & Accounts Manager for the monthly processing of billing information
- Duties Performed AR duties included processing monthly container logistics data on excel, data input to JDE(Billing Software),printing and despatch of invoices, statements & credit notes for local and overseas customers, maintenance of customer accounts (Locally and Overseas), submission of monthly debtors report(Aged Recievables) as per Management
- Special Projects:Special Projects required the training of 4xstaff with Container Logistics Billing Process & Procedures
- This project required myself to travel to Lae Office to train 3x staff apart from training 1x staff in Pom office also
- After being thought the basics in POM office, I managed to be a proficient user of the billing system and was recognised by Management in this area
- General Reception/Admin duties included screening phone calls, general filing, typing, mailing, copies, Organizing Travel(Accomodation, Transport) for Management
- Systems Used: JDE Account Software, Basic MS Word & Excel Programs, Lotus Notes Email Outlook.
Receptionist/ Trainee Accounts Clerk
John Boo Lee & Co Ltd
- 10.2002
- Reporting to the Administration Manager for various duties Duties Performed Attending to various general admin/reception duties such as screening phone calls prepare and despatch mail, binding documents, faxing (Mita Fax Machine), photocopying, printing, general typing, filing, purchase of office supplies, maintanence of office equipment (PC’s ,Printers, Copiers), receiving of all incoming payments and processing of chq payments to suppliers
- Special Projects:Special Projects included assisting Senior Accountants with various registrations for TC, GP, Vat & COC applications lodgements to IRC, was allocated Monthly Project Accounts to analyse & complete such reports as Cash/Chq Payment Journals, Sales Journals, Monthly Bank Reconciliations on excel
- Systems Used: Basic Word & Excel Programs.
Education
PNGHRI – ASSOCIATE DEGREE IN HUMAN RESOURCE MANAGEMENT -
01.2024
01.2019
01.2011
01.2009
01.2000
01.1999
01.1998
Skills
- Computer Literate with various programs including Ms Word, Excel, Attaché’ Payroll Software, Microsoft Email Outlook, Customer Service, Payroll Data Entry, Communication Skills, Interpersonal skills, Organised & Able to Multi-task
- Employee Relations
- Payroll Processing
- Payroll Tax Filing
- Proficient in [Software]
- Payroll Deductions
Accomplishments
- Telephone Service - Professionally processed 80+ calls per day, providing information and service to ensure customer satisfaction.
- Customer Relations - Earned highest marks for customer satisfaction, company-wide.
Administration Hr
Employee Relations/ Liason, Ability to communicate effectively in writing and verbally with Management and Junior Staff and External Parties, Critical Thinker, Ability to identify issues and provide appropriate Solutions, Team Player, Ability to listen and provide and appropriate response to situations, Self-Awareness, Confident Ability and willing to learn new skills and continuously improve herself to become the best at the job, Passionate about working with people and been able to serve and help others,being understanding, good listener and compassionate to others
Finance Payroll Competencies
AR (Accounts Recieveable)- Billing/ Invoicing/ Account Reconciliation & Maintanence of Debtors Accounts, AP (Accounts Payable) – Supplier Account Reconciliation & Maintenance of Payment Records, Liasing with the AR/AP parties concerned to resolve queried accounts and update records, Processing manual or electronic payments maintaining proper process(raising vouchers, seeking authorisations and executing payment), Data Entry Maintanence of Accounting & Payroll Software systems, Extraction of AR/ AP Monthly Reports, Electronic and Hard copy filing maintanence of data records, enabling easy access to files, Can setup up new pay codes employees in Masterfile, bank details, Setup of allowance and deduction codes, Processing Payroll Entries, creating bank file – BSP kundu pei or Westpac Handy pay file, Liasing with the bank for payroll related queries, Payslip extraction and distribution, Pay file update and archive of system, Extraction & Analysis of Payroll reports – pay details, bank details, NPF, NCSL and IRC Monthly Reports, Administration of Mandatory Nasfund and voluntary NCSL Registrations and deductions and Lodgements to the respective institutes-Nasfund, NCSL & IRC.
Certification
1) IBBM CERTIFICATION- CERTIFICATE OF ATTAINMENT FOR HUMAN RESOURCE MANAGEMENT
2) HIGHER CERTIFICATE IN ACCOUNTING TECHNOLOGY-
3)IGCSE CAMBRIDGE AWARD FROM UNIVERSITY OF CAMBRIDGE FOR -ENGLISH AS A SECOND LANGUAGE (ORAL/AURAL)
Languages
English
Proficient
C2
Timeline
Payroll Officer
International SOS Pte Ltd
01.2012 - 07.2015
HR/ Payroll Officer/ Administration Assistant
Aviat Social & Sporting Club Inc.
Payroll/ Accounts Recievable & Payable Officer
Ichizen Japanese Restaurant
Senior Payroll Officer – Payroll Advising Officer – HR Staff Administration Officer
Papua New Guniea Internal Revenue Commission
- Current
TPD Officer- Temporary Engagement
Papua New Guniea Internal Revenue Commission
- Current
HR/Payroll Accounting/ Accounts Payable Officer
Oceanic Communications (PNG) Ltd
- Current
Container Logistics Billing Clerk
New Guinea Australia Line
- 10.2002
Receptionist/ Trainee Accounts Clerk
John Boo Lee & Co Ltd
- 10.2002