Hi, I’m
SHEROLYNE KALABUS
ADMINISTRATION, LOGISTICS,PROCUREMENT,SUPPLY CHAIN, CONTRACT MANAGEMENT AND FIXED ASSETS
Port Moresby,Papua New Guinea
Summary
Results-Driven Administrative, Logistics and Procurement Professional with Proven Expertise in Streamlining Operations, Enhancing Efficiency, and Driving Organizational Success
Overview
3
years of professional experience
5
years of post-secondary education
4
Certifications
2
Languages
Work History
WORLD VISION PNG
ADMINSTRATION AND LOGISTICS OFFICER
3 2022 - Current
Job overview
- Logistics and Accommodation Management: Successfully managed accommodation and travel logistics for the Global Fund TBHIV Project at World Vision PNG, ensuring seamless operations for both international and domestic staff and partners.
- Administrative and Facilitation Expertise: Played a pivotal role in facilitating workshops and meetings by providing administrative support to lead facilitators, contributing significantly to the success of the Global Fund TBHIV partnerships.
- Buying and Sourcing in Coupa: Effectively managed the procurement of goods and services via Coupa through Provision, ensuring both quality and cost-effectiveness in all purchases. Deliver Purchase Orders to Suppliers on time.
- Supplier Account Management: Expertly managed up to 16 supplier accounts with exceptional accuracy and efficiency, ensuring continuous operation without any accounts being placed on hold. Negotiated contract rates with World Vision suppliers and oversaw the registration of new supplier contracts through the SIM process. Maintained a high record of closing Purchase Orders on time based on the 30 days credit terms policy with the suppliers.
- Procurement Process Optimization: Streamlined procurement processes for the GF TBHIV project, guaranteeing timely receipt and dispatch of goods and services, thus enhancing overall operational efficiency.
- Cost Control and Travel Management: Efficiently managed travel itinerary requests for staff and partners, achieving cost control through rigorous carrier selection and evaluation.
- Technological Integration: Leveraged technology to modernize logistics operations, enhancing route planning, driver management, and overall operational efficiency.
- Inventory Management: Maintained precise inventory records, significantly reducing product retrieval times and minimizing errors. Proactively prevented shortages by monitoring and accurately estimating delivery timelines.
- Asset Procurement and Management: Procured fixed assets, including furniture, vehicles, IT equipment, and medical supplies, contributing to organizational growth. Tagged and dispatched assets to World Vision facilities and sub-recipients of the Global Fund Grant across Port Moresby and the country, particularly with partners like Provincial Health Authorities.
- Compliance and Reporting: Conducted physical verification reports for the Fixed Asset Register, ensuring accuracy and compliance. Updated the Fixed Assets Report on Asset Panda, maintaining a comprehensive and up-to-date asset management system.
- Administrative Support: Efficiently managed administrative tasks, including scanning, photocopying, and printing documents, supporting the overall administrative functions of the organization.
- Developed logistical checklists to guide activities support.
- Managed functional areas of logistics.
WOLRD VISION PNG
CASUAL DATA ENTRY OFFICER- FIXED ASSETS UPDATING
02.2022 - 03.2022
Job overview
- Data Accuracy Enhancement: Significantly improved the accuracy and reliability of the Asset 4000 RAM Software by implementing essential updates based on comprehensive physical inventory reports.
- Completed data entry tasks with accuracy and efficiency.
- System Performance Optimization: Elevated system performance and integrity through meticulous data revisions, ensuring seamless alignment with current asset information for optimal operational efficiency.
- Expedited workflow through proficient use of software tools such as Microsoft Excel, Word, Access, and other database programs.
- Organized, sorted, and checked input data against original documents.
WORLD VISION PNG
ICT SUPPORT INTERNSHIP STUDENT
07.2021 - 08.2021
Job overview
- Managed database by inputting information and files
- Assisted with total structural support for company IT systems, including tracking end-users, updating client tickets and closing out support orders
- The task involves creating a disposal list for old assets
- This process includes conducting a physical inventory check, capturing photographs of the assets, and compiling a comprehensive list
- Once the physical verification is completed, the next steps involve submitting the list and generating a report based on the findings.
- Improved internship experience by efficiently managing assigned tasks and meeting deadlines.
- Gained practical experience in various aspects of the field, applying academic knowledge to real-world situations.
- Developed professional skills through hands-on experiences, including time management and effective communication.
- Sorted, organized, and maintained files.
Education
PACIFIC ADVENTIST UNIVERSITYKoiari Park Campus
Bachelor of Arts from Geography And English Majors
05.2018 - 05.2021
MANUS SECONDARY
UPPER SECONDARY CERTIFICATE- GRADE 12 from Social Sciences
05.2016 - 05.2017
MANUS SECONDARY
LOWER SECONDARY CERTIFICATE -GRADE 10
02.2014 - 05.2015
Skills
Excellent Research and Outstanding Analytical and Problem Solving Skills
Strong Multitasking
Work Under Pressure
Flexibility
Analytical Thinking
Ability to Work Independently
Logistics and Procurement Coordination and Management
Competent in the use of Microsoft Office suites including Word, Excel and PowerPoint
Strong Data Entry, Data Collection and Interpretation skills
Strong Leadership and Interpersonal Communication skills
Event Planning
Outstanding Negotiation skills
ProVision (Coupa System) Requester and Buyer Expert
Project Management
Team Player
People Oriented
Capable of working under pressure and handling last minute requests
Available to lend an helping hand
Fast Learner
Logistics Management
Transportation Planning
Distribution Management
Certification
Child and Adult Safe Guiding Training, 07/2023
Additional Information
Deeply passionate about traveling, finding inspiration in the exploration of new places. This enthusiasm extends beyond geographical discovery to encompass exposure to diverse cultures, meeting different types of people, and embracing alternative ways of living. Researching on Physical and Human Geography Contents.
Last Name
KALABUS
Personal Information
- Date of Birth: 06/17/98
- Gender: Female
- Nationality: PAPUA NEW GUINEA
- Marital Status: SINGLE
References
- Laga David, Administration Manager, World Vision PNG, Port Moresby, 675+79733709, laga_david@wvi.org
- Fiona Manape, General Service Manager, World Vision PNG, Port Moresby, 675+70914483, fiona_manape@wvi.org
- Rachel Babau, Supervisor, Port Moresby, 675+74235379
- Jacobeth Hauka, Supply Chain Manager, World Vision PNG, Port Moresby, 675+70946069, jacobeth_hauka@wvi.org
- Linda Kila, Admin Coordinator, World Vision, Port Moresby, 675+70204632, linda_kila@wvi.org
Timeline
CASUAL DATA ENTRY OFFICER- FIXED ASSETS UPDATING
WOLRD VISION PNG
02.2022 - 03.2022
ICT SUPPORT INTERNSHIP STUDENT
WORLD VISION PNG
07.2021 - 08.2021
PACIFIC ADVENTIST UNIVERSITY
Bachelor of Arts from Geography And English Majors
05.2018 - 05.2021
MANUS SECONDARY
UPPER SECONDARY CERTIFICATE- GRADE 12 from Social Sciences
05.2016 - 05.2017
MANUS SECONDARY
LOWER SECONDARY CERTIFICATE -GRADE 10
02.2014 - 05.2015
ADMINSTRATION AND LOGISTICS OFFICER
WORLD VISION PNG
3 2022 - Current