Ravu Violet Gavara
Port Moresby,Papua New Guinea
Summary
Driven professional with solid background in managing and coordinating operations, ensuring smooth and efficient workflows. Demonstrates strong leadership abilities, effective communication skills, and commitment to maintaining high standards. Skilled in problem-solving, team collaboration, and adapting to changing environments to meet organisational goals.
Overview
3
3
Languages
1
1
Certification
32
32
years of professional experience
Work History
International Affairs Officer
National ICT Authority
Port Moresby
08.2023 - 09.2024
- Fostered effective working relationships within the International Telecommunications agencies and relevant stakeholders in the industry.
- Updated and upheld section files to meet acceptable standards
- Composed relevant letters and documents to other organizations as advised by superiors
- Arranged meetings with relevant stakeholders in preparation for significant international gatherings; coordinated accreditation by the Government for the NICTA delegation attending associated international events
- Facilitated requests for diplomatic notes with the Department of Foreign Affairs.
- Coordinated approvals for international travels from the office of the PNG Chief of Government
- Contributed to the drafting and provision of inputs for the Branch’s Board papers and management reports.
- Managed the International Events Calendar and its budget over K3m annually
- Attended other general administrative tasks delegated by the Superiors
International Relations Officer
National ICT Authority
Port Moresby
01.2012 - 07.2023
- Ensured relevant approvals for international travels were sought both internally and externally, before facilitating travels
- Organized overseas travel arrangements for related meetings at Ministerial, Board, Executive Management, and Staff levels
- Prepared Overseas Travel Allowances from Ministerial level to staff level
- Ensured Duty Travel Reports within the time-frame
- Developed annual International Events Calendar for reviews
- Oversaw and ensured that annual membership fees for other international agencies were paid punctually
Acting HR Training Officer
PANGTEL now National ICT Authority
Port Moresby
01.2008 - 12.2011
- Identified and assessed the training requirements of staff, frequently through performance evaluations
- Sourced appropriate training programs that met the identified needs and were in line with the organizational objectives
- Coordinated training workshops or discussions with relevant training institutions
- Monitored staff progress, assessed the effectiveness of training programs, and made necessary adjustments to enhance learning outcomes.
- Served as a liaison officer between management and employees, addressing inquiries and concerns related to training.
- Maintained records of staff training
- Assisted in the planning and management of the training budget
Acting Property Officer
PANGTEL now National ICT Authority
Port Moresby
01.2006 - 12.2008
- Conducted regular routine inspections of the organisations’ properties, assessed their conditions, identified potential issues and ensured compliance with health and safety standards
- Organized repairs and maintenance
- Maintained records of all property activities, included leases, financial transactions, maintenance requests, and tenant liaisons with staff
- Ensured the office premises and equipment were kept in order
Human Resources and Training Assistant
PANGTEL now National ICT Authority
Port Moresby
06.2004 - 12.2005
- Maintained and updated accurate employee training records, databases, and files.
- Provided clerical support to the HR/Training department, such as managing calendars, preparing reports, and coordinating employee development activities.
- Served as a point of contact for employees regarding training schedules, queries, and development opportunities.
Acting Personal Assistant to Executive Director, Operations Department
PNG Waterboard
03.2002 - 06.2003
- Scheduled appointments, meetings, booked meeting rooms
- Managed emails, filtered calls, handled mail, maintained filing systems, and data entries
- Acted as the first point of contact, liaised with internal staff, clients, and suppliers, and drafted correspondence.
- Did office errands and ensured smooth operations of the office
Secretary to the General Manager of the Union
PNG Energy Workers Union
01.2000 - 01.2001
- Managed appointments, filtered phone calls, handled emails, and managed incoming/outgoing correspondence
- Organized, attended, and took minutes of meetings with union executives and committee members
- Arranged travel bookings for the union executives
- Assisted with the planning and execution of union campaigns, events, and annual conferences
- Maintained strict discretion regarding sensitive union, legal, or personnel information
Executive Secretary to General Manager, Information Technology Department
Department of Treasury and Finance
10.1997 - 11.1999
- Managed appointments, filtered phone calls, handled emails, and managed incoming/outgoing correspondence
- Organized, attended, and took minutes of meetings with union executives and committee members
- Arranged travel bookings for the union executives
- Assisted with the planning and execution of union campaigns, events, and annual conferences
- Maintained strict discretion regarding sensitive union, legal, or personnel information
Sales Coordinator
Century 21 Siule Real Estate
03.1996 - 09.1997
- Maintained client databases, processed paperwork, handled all sales and marketing correspondences, and generated invoices
- Acted as the primary liaison between real estate agents, buyers, sellers, lenders, and title companies to keep all parties updated
- Organized property tours, inspections, appraisals, and final walk-throughs
- Assisted the Marketing Manager with creating marketing materials, managed sales and rental listings
Steno-Secretary to the Manager Landowner Liaison Branch
PNG Forest Authority
03.1993 - 02.1996
- Under-took short-hand dictations on minutes of meetings, draft letters and reports
- Performed general duties of a Steno-Secretary
- Screened all telephone calls and client queries
Education
Bachelor Of Management -
Divine Word University
Port Moresby, Papua New Guinea02-2021
Diploma In Management -
Divine Word University
Port Moresby, Papua New Guinea01-2017
Basic Secretarial and Stenography Certificates -
Port Moresby Business College
Port Moresby, Papua New Guinea01-1992
High School Certificate -
Marianville Girls High School
Port Moresby, Papua New Guinea01-1990
Primary Education Certificate -
Goldie River Primary School
01-1986
Skills
- International relations
- Stakeholder engagement
- Travel coordination
- Event management
- Document preparation
- Budget management
- Report writing
- Team collaboration
- Cross-cultural communication
- Time management
- Negotiation skills
- Administrative support
- Teamwork
- Microsoft Office proficiency
- Leadership excellence
- Attention to Detail
- Investigative research and reporting
Languages
English
Pidgin
Motu
Certification
DIvine Word University, Port Moresby Open-Campus, Papua New Guinea
- Bachelor Of Management (Semester 1 only - transcripts available, February 2021
- Diploma In Management (Attained), March 2018
Port Moresby Business College, Papua New Guinea, 1991-1992
- Basic Secretarial and Stenography Certificates
Marianville Girls High School, 1987-1990
- Grade Ten (10) Cerfificate attained
PNG Class One Driving Licence
Valid PNG Passport Number E242737
References
1. Mr Dominic Moros
Manager International Affairs
National ICT Authority
Mobile No. +675 76353048 / Landline: +675 3033200
Email: dmoros@nicta.gov.pg
2. Ms Christine Francis
Principal International Affairs Officer
National ICT Authority
Mobile No. +675 8211 2476 / Landline: +675 3033242
Email: cfrancis@nicta.gov.pg
3. Ms Cathy Kepa
Team Leader Career Development
National ICT Authority
Mobile No. +675 7588 1320 / Landline: +675 3033218
Email: ckepa@nicta.gov.pg
Timeline
International Affairs Officer
National ICT Authority
08.2023 - 09.2024
International Relations Officer
National ICT Authority
01.2012 - 07.2023
Acting HR Training Officer
PANGTEL now National ICT Authority
01.2008 - 12.2011
Acting Property Officer
PANGTEL now National ICT Authority
01.2006 - 12.2008
Human Resources and Training Assistant
PANGTEL now National ICT Authority
06.2004 - 12.2005
Acting Personal Assistant to Executive Director, Operations Department
PNG Waterboard
03.2002 - 06.2003
Secretary to the General Manager of the Union
PNG Energy Workers Union
01.2000 - 01.2001
Executive Secretary to General Manager, Information Technology Department
Department of Treasury and Finance
10.1997 - 11.1999
Sales Coordinator
Century 21 Siule Real Estate
03.1996 - 09.1997
Steno-Secretary to the Manager Landowner Liaison Branch
PNG Forest Authority
03.1993 - 02.1996
Bachelor Of Management -
Divine Word University
Diploma In Management -
Divine Word University
Basic Secretarial and Stenography Certificates -
Port Moresby Business College
High School Certificate -
Marianville Girls High School
Primary Education Certificate -
Goldie River Primary School