Luke Sanene

1.PRINCIPAL ACCOUNTABILITIES

1.1Prepare internal and external advertisements of contract positions by liaising with divisions to confirm vacancies derived from the staff establishment record, confirm if vacancies are funded and seek approval from the divisional head and the Secretary to advertised.

1.2 Ensure external advertisements are put out promptly by liaising divisional administration staff to secure funding and submit payment requisition forms to accounts sections to process payments to print media companies.

1.3 Advise applicants by preparing acknowledgement letters, notices to successful and unsuccessful applicants.

1.4 Prepare applicants files for selection panels by culling/rejects applicants not meeting requirements and creating each applicant file contain documentation.

1.5 Conduct quality assurance checks to ensure recruitment and selection processes and decisions are consistent with the Recruitment policy & General Order.

1.6 Facilitate the recruitment of casual employees by liaising with divisions, prepare a shot list of applicants and conduct an impartial selection process.

1.7 Maintain accurate records by keeping all hard copy recruitment files for contract positions for at least a year before destroying and all committee decision files are to be maintained and transfer to archives.

1.8 Facilitate the post counseling meetings by being the contract person to arrange meetings between the applicants for contract positions and branch heads or an applicant’s preferred officer.

1.9 Maintain work performance in the branch and division by assisting other officers to complete other tasks when required.

1.10 Incorporate Gender Equity and Social Inclusion Principles and value of Honesty, Integrity, Accountability, Respect, Wisdom, and Responsibilities in programs. Activities and Initiatives to foster positive work ethics.

2. MAJOR DUTIES

2.1 Coordinate and supervise recruitment and selection exercise for contract positions both externally and internally.

2.2 Liaise and confirm with divisions job vacancies.

2.3 Liaise and secure funding for advertisement and process payments to print media companies.

· Overseeing Operation on day to day basics conducted in the field of Catering, Warehouse, Camp Services, Administration, and Travels & Accommodation Departments. Ensure work is done safely, on time, within the budget and to right quality standards.

· Perform Procurement for site and expediting of Orders

· Perform HR related duties in recruiting of national and local hires, Appraisal for staffs

· Prepare and collect timesheet for staffs, do calculation and forward to payroll for processing.

· Assist to conduct interviews prior to promotion, disciplinary action or termination.

· Represent management and liaise with staffs and supervisors to investigate and resolve grievances

· Prepare reports and take action according to grievances, arbitration, mediations and related labor relations activities to identify problem area

· Provide coverage on site for safety and Food safety

· Analyze various reports (For Client WGJV and NCS) and make recommendations at the End of Months to client and NCS Operation Manager (Warren Scott)

· Administer all office work and assist staff with their queries and ensure it is being attended accordingly.

· Compile Weekly Reports and submit to Client (WGJV) Operation Manager and NCS Operation Manager.

· Compile End of Month Reports for both WGJV and NCS and send to respective Operation Managers.

· Coordinate and plan the company’s staffing schedules and personnel roster.

· Oversee the recruitment and training of the company’s personnel in accordance with the company’s policies.

· Generally, provide services whether of a technical, financial, accounting, managerial or secretarial nature to company as it may require.

· Verify adherence to terms of labor contract by monitoring day to day implementation of policies concerning wages, hours and working conditions.

· Attend general meetings/ trainings on behalf of NCS Wafi Team.

· Do Weekly report and forward to Project Manager.

· Assist stock count, inventories after stock count.

· End of Month Stock Take Report.

· Fillings of documents

· Update of stationaries for office.

· Provide coverage on site for Food safety.

· Compile Weekly Operation Reports as requested by site Manager

· Do daily report and forward to site Manager

· Compile manual timesheet for staffs and submit to site Manager

· Attend NCS pre-start meetings for daily operations and take meeting minutes

· Perform Daily Accommodation bookings for clients/contractors and room allocation coming on site

· Make Travel arrangement for staffs going out for field breaks and coming back on site.

· Liaise with Wafi Golpu Joint Venture camp operations in accommodation and room allocation issues.

· Compile weekly Monday/GSR for client approvals before sending to Lae Accounts for billing

· Compile Monthly Monday/GSR report for clients to approve before sending to Lae Accounts for billing

· Perform Costing’s for Goods Services & Receivable (GSR) from other Departments

· Site Safety Rep Conducting Weekly Safety Inspection and compile Safety Report before sending to Safety Team in NCS Lae.

· Ability to work independently without much Supervision and as a team member with excellent communication to accomplish tasks and achieve results.

· Keep Interpersonal Relations with colleagues, relate and communicate with people of all nationalities and ethnicity.

· Drive sales initiative for BOC Head Office Lae

· Ensure territorial growth/development for increasing sales volumes against competitors.

· Identify new profitable product & product lines.

· Maintain and develop good relationship with customers through meetings or correspondence via telephone and emails.

· Gather information on clients to enable negotiations regarding variations in prices, delivery and customer specifications to the client managers.

· Assist immediate sales manager in forthcoming products and discuss on special promotions.

· Review performance and aim at exceeding the sales targets.

· Record sales and order information and report the same to the sales department manager.

· Provide accurate feedback on future buying trends to the respective employer

· Identify and explore new markets and tap into opportunities for business advancement.