Josephine Midiwe Gala
Port Moresby
Summary
Experienced Project Administration Coordinator with a demonstrated history of working in a Non-Government Organization context and in an International Development Context. Skilled in Administration and Management, Project Coordinating and Planning, and General Administration. Forward-thinking team leaders skilled at operating departments efficiently to meet goals. Successful background matching employees with roles for maximum performance. Proactive and hardworking individual focused on continuous operational improvement.
Overview
12
12
years of professional experience
Work History
Operations Coordinator
Economic and Social Infrastructure Program-ESIP (Cardno)-PNGAUS Partnership Program
03.2019 - Current
- Coordination of follow ups for the Advisors Visa with Immigration
- Develop SOP for administration/logistics and travel plans and coordination and manage all domestic travel and Logistics
- Providing monthly procurements reports to Operations Director in the inception phase of the program
- Assisting on recruitment, reference checking for shortlisted candidates, and doing interview schedules
- Liaison with vendors to set up 30 days credit application and per-diem calculations for Staff traveling
- Assisting Finance with raising cheques, entering data into MYOB, and following up with vendors for outstanding invoices , updating payment details on tracker,raising FM04 forms for payments
- Program staff with Travel services, Air Niugini, and making online bookings using VAR system with PNG AIR
- Support the Assistant Operations Manager to manage the office facilities and report any fault or issues for rectification in efficient manner
- Assist in coordination of meetings and venues, through engagements with venues to ensure appropriate facilities and catering are provided to support program activities
- Assisting cross cutting sector -the MEL team conducting in-depth interviews, collecting data surveys, and conducting focus group meeting
- Developing standard logistics processes for air freighting assets within PNG to project sites and overseas, as well as being proactive in other responsibilities as needed.
- Developed strong relationships with clients, partners maintaining open lines of communication to promote loyalty and retention.
Administration Officer
Inter Oil
01.2015 - 10.2015
- General electronic filling Use of AX system-Cutting of Purchase Order Fill and completing of new vendor form (VMF) for new vendor Assisting in general admin duties where require Request for quote Printing Antelope.
- Followed detailed directions from management to complete daily paperwork and computer data entry.
- Managed team petty cash, purchase orders and account transactions.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Aided colleagues, managers, and customers through regular communication and assistance.
- Developed strong working relationships with colleagues, contributing to a positive work environment.
Administration & Logistics officer
The National Malaria Control Program
01.2012 - 01.2013
- Handled multifaceted clerical tasks (e.g., data entry, filing, records management, and billing) as the assistant to the project Coordinator doing Staff appraisal-maintained database and ensure the premium service to the officers and program
- Coordinate travel arrangements for Monitoring & Evaluation officers and provincial officers
- Procurement of the program assets and office supplies
- Coordinate the logistics for office Administration(program) including provinces
- Follow up with Acquittals and reports with officers responsible to submit on time at the provincial level and National
- Coordinated mission details and communicated with unit to convey changes.
- Championed sustainable practices within the organization''s logistics operations, promoting environmentally friendly packaging materials and transportation methods.
- Coordinate Project vehicles and drivers
- Coordinate & arrange for Annual Summits and Regional Meetings Reviewing staff attendance
- Coordinate fleet/drivers.
- Provided procurement of goods, provision of transportation services, tracking of movement and change to support safe and secure operations.
- Coordinated cross-functional teams in executing complex logistics projects, resulting in successful completion within deadlines and budgets.
- Delivered logistic support to leverage existing resources with cost-effective savings.
- Developed logistical checklists to guide activities support.
Education
Bachelor of Arts - Major in Social Works
University of Papua New Guinea
Port Moresby, Papua New Guinea03.2025
No Degree - Project Management
Datec Training Center
Port Moresby, Papua New Guinea01.2022
United Nations Institute of Research Studies-(UNITAR)
01.2021
Coady International Institute St Francis Xavier University
01.2020
International Training Institute (ITI)
01.2017
Institute Of Business Studies (IBS)
01.2011
Skills
- Quality Assurance
- Supplier Monitoring
- Business Leadership
- Employee Scheduling
Professional Skills Ability
- Client Services
- Fast learner
- Strives for Advancement
- Attention to detail
- Reliability
- Team Player
- Work and interact well with people of different races, cultural backgrounds, and religious backgrounds.
- Accepts criticisms and respects views of fellow colleagues regardless of gender or social status.
- Matured and understanding person who handles tasks and situations with caution and respect is hardworking and can work under minimum supervision.
- Communicate effectively with multiple departments, program partners, and stakeholders.
Computing Skills
- Excel
- Word
- Dreamweaver
- Outlook
- Proficient user in all MS Office software applications and internet navigations word, MS Excel, MS Access, PowerPoint, Word Publisher.
Extra Circular
Pursue further studies, traveling, meet and work with people of different cultures, languages, and professional backgrounds.
Professional Referees
- Mr. Winterford Barua, National Director Youth with A Mission (YWAM) PNG, P.O Box 1913, LAE 411 Morobe Province, Papua New Guinea, +(675) 71773644, ywampng@icloud.com
- Ms. Christine Petroff, Procurement & Assets Manager, Economic and Social Infrastructure Program-PNGAUS PARTNERSHIP-DT Global, chpetroff@y7mail.com, 7193 3668/76403289
- Ms. Marjorie Elijah, Logistic Coordinator Malaria Program, (NDoH), P. O Box 842, Port Moresby, NCD, +(675) 7652 0593, majorieelijah@gmail.com
Professional Certifications Licensing
- 2019, Certificate in Performance Management and Staff Performance Assessment, Institute of Banking and Business Management (IBBM)
- 2006, Cert in Introduction to HIV & AIDS, National Aids Council
- 2016, Certificate in Discipleship School (DTS), YWAM UON
Volunteer Experience
- Administrator and Community Liaison Officer. -2016-2018 Volunteered with the International Christian organization -YWAM
- Finance and operation Administration of the YWAM Lae PNG Base Operational Acquittal's for the base Work closely with PNG National Director as his Personal Assistant.
- Training, Teaching, and Evangelizing working with youths from the ages 18 years to 26 years old-Morobe and highlands region.
- Liaising with community Leaders, Church & other NGOs for Outreach Coordination of the Discipleship Training school Students.
- Coordinated with Manus Provincial Administration for the youths’ outreach in Lourengau town.
Timeline
Operations Coordinator
Economic and Social Infrastructure Program-ESIP (Cardno)-PNGAUS Partnership Program
03.2019 - Current
Administration Officer
Inter Oil
01.2015 - 10.2015
Administration & Logistics officer
The National Malaria Control Program
01.2012 - 01.2013
Bachelor of Arts - Major in Social Works
University of Papua New Guinea
No Degree - Project Management
Datec Training Center
United Nations Institute of Research Studies-(UNITAR)
Coady International Institute St Francis Xavier University
International Training Institute (ITI)
Institute Of Business Studies (IBS)
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