Janalynn Naipao
Working In The Field Of Business And Marketing
PO BOX 7475 Boroko Port Moresby,NCD
Summary
EMPLOYEMENT OBJECTIVE : To capably and professionally achieve any set of goals, where my abilities, knowledge and skills will generate a positive growth within an organization.
Overview
4
4
years of professional experience
6
6
years of post-secondary education
1
1
Certification
Work History
Trainee Payroll Officer
Tawap, Kamen Investments
Tabubil
01.2019 - 02.2019
- Learned new materials, processes, and programs quickly.
- Filled out timesheets and paperwork according to identified requirements.
- Established lasting relationships with peers, leadership and customers using strong communication and interpersonal skills.
- Collaborated with employees from various backgrounds.
- Performed administrative functions, answering phones and filing paperwork in support of department.
- Acted with integrity, honesty and knowledge to promote culture of company.
- Frequently inspected production area to verify proper equipment operation.
- Created and managed project plans, timelines and budgets.
- Maintained database systems to track and analyze operational data.
- Collected, arranged, and input information into database system.
- Educated staff on organizational mission and goals to help employees achieve success.
- Generated reports detailing findings and recommendations.
- Adhered to corporate data confidentiality rules, mitigating breaches.
- Supported organizational objectives with help from existing employees.
- Maintained overall safe work environment with employee training programs and enforcement of safety procedures.
Assistant to HR Manager
Tawap, Kamen Investment
Tabubil
01.2019 - 03.2019
- Motivated employees through special events, incentive programs, and constructive feedback.
- Monitored and handled employee claims involving performance-based and harassment incidents.
- Maintained payroll and benefits for employees in various locations and diminished financial discrepancies through expert program management.
- Maintained company compliance with local, state, and federal laws, in addition to established organizational standards.
- Supervised and mentored direct reports and developed talented HR teams.
- Reviewed business goals to recommend new HR approaches, policies and procedures for continual improvements focused on meeting business objectives and enhancing productivity.
- Processed employee claims involving performance issues and harassment.
- Motivated employees through special events and incentive programs.
- Maintained payroll and benefits for employees in various locations, minimizing financial discrepancies through detailed program management.
- Implemented performance reviews and motivational strategies to elevate HR team results.
- Coordinated employee grievances and disputes in timely and professional manner by finding constructive solutions.
- Worked closely with management to provide effective assistance for specific aspects of business operations.
- Greeted guests in with friendliness and professionalism.
- Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel.
- Assisted manager in all aspects of business operations.
- Reviewed and edited documents for accuracy, grammar and clarity.
- Managed calendars and coordinated travel arrangements and accommodation for senior-level staff to optimize schedules.
- Monitored and ordered supplies and materials to keep office well stocked.
- Updated database of contacts and resources for company-wide distribution.
- Prepared PowerPoint presentations for senior-level staff with attention to detail.
- Collected and input timesheet data into automated accounting system and processed labor corrections.
- Organized resources, records and personnel to accomplish aggressive targets.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Assisted clients with daily living needs to maintain self-esteem and general wellness.
- Followed detailed directions from management to complete daily paperwork and computer data entry.
- Proofread and edited documents for accuracy and grammar.
- Increased profitability and productivity by minimizing downtime and streamlining quality control procedures.
- Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Drafted common document templates to reduce time spent creating documents from scratch.
- Served as corporate liaison for finance, IT and marketing departments.
- Completed daily logs for management review.
- Managed data and correspondence to secure information across complex landscapes of organizational departments.
- Streamlined office operations by effectively monitoring and addressing client correspondence and data communications.
- Performed wide-ranging administrative, financial and service-related functions.
- Directed automation of office procedures such as correspondence management, recordkeeping and online communications.
- Volunteered to help with special projects of varying degrees of complexity.
Administration Assistant
4JKN Distributor & Suppliers ( Total Energies)
Port Moresby, National Capital District
02.2021 - 06.2023
- Recorded expenses and maintained accounting records.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Executed record filing system to improve document organization and management.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Drafted agendas, recorded minutes and generated documents to facilitate meetings.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Offered technical support and troubleshot issues to enhance office productivity.
- Booked airfare, hotel, and ground transportation to coordinate office travel.
- Composed inter-office correspondence and provided product and service information to customers.
- Consulted with leadership to identify processes requiring improvement to support growth and success.
- Scheduled office meetings and client appointments for staff teams.
- Processed customer orders accurately and within agreed timeframes to meet service standards.
- Drafted correspondence and other documents for CEO and department heads in company's voice.
- Assisted development and implementation of new administrative procedures.
- Prepared weekly employee work schedules to meet operational needs.
- Recorded and tracked operational expenses to identify and eliminate wasteful spending.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
Education
Diploma - Business Studies- Management
Port Moresby Business College
2016.03 - 2017.12
Grade 12 Certificate -
Port Moresby International School
02.2009 - 04.2012
Year 10 Certificate Attained - undefined
St Joseph’s International Catholic College
Bachelor Of Management - Business Management
Institute of Business Studies University
12 Mile Campus 12.2023 - 12.2024
Skills
Have sound knowledge on information andundefined
Certification
[Diploma in Business Management], [Port MoresbyBusiness College] - [2016-2018]]
Referees
- Dr James Naipao
Naipao Surgery & 4JKN Distributor & Suppliers
Phone: 675 727 52760
Email: drjnaipao@gmail.com
- Mr Steven Rowley ( Principal)
Port Moresby International School
Email: srowely@pmis.iea.ac.pg
- Mr Domanic D Kakas (Chief Superintendent)
Director of Police Media Unit
Phone: 675 70260832
- Mr Nihal Wickramasinge
Financial Controller
Email: nihalw@tki.com.pg
Tawap Kamen Investment
- Ms Eva Favave
H.O.D of Business Management
Port Moresby Business College
Phone: 675 325 2233
Timeline
Bachelor Of Management - Business Management
Institute of Business Studies University
12.2023 - 12.2024
Administration Assistant
4JKN Distributor & Suppliers ( Total Energies)
02.2021 - 06.2023
Trainee Payroll Officer
Tawap, Kamen Investments
01.2019 - 02.2019
Assistant to HR Manager
Tawap, Kamen Investment
01.2019 - 03.2019
[Diploma in Business Management], [Port MoresbyBusiness College] - [2016-2018]]
12-2018
Diploma - Business Studies- Management
Port Moresby Business College
2016.03 - 2017.12
Grade 12 Certificate -
Port Moresby International School
02.2009 - 04.2012
Year 10 Certificate Attained - undefined
St Joseph’s International Catholic College