- Attache
JACKY HAVIRIO
HR OFFICER - PAYROLL
Papua New Guinea,NCD
Summary
Enthusiastic HR/Payroll Professional eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of HR Payroll and training in staff development. Motivated to learn, grow and excel in any industry. Adept at managing budgets, payroll, invoicing and general accounting functions. Instrumental in keeping business operations fully compliant and working within budgetary guidelines.
Overview
13
13
years of professional experience
2
2
years of post-secondary education
6
6
Certificates
Work History
Payroll Officer
WR Carpenters (PNG) Group of Companies
Port Moresby, Papua New Guinea
05.2022 - Current
- Performed calculations in overtime, vacation and sick hours to provide accurate data to payroll processing database.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Upload time records into computer system and make adjustments to create accurate database for payroll processing functions.
- Investigate payroll variances and employee claims to resolve discrepancies and balance financial records.
- Apply knowledge of government regulations, employment law and tax code to keep operations in compliance with applicable standards.
- Review time records for 200 plus employees to verify accuracy of information.
- Offer payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
- Maintain employee confidence and protect payroll operations by keeping information confidential.
- Review personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates.
- Calculate salaries, rate changes, retroactive adjustments, overtime, bonus, vacation, termination and garnishments using Attache.
- Update employee files with new details such as changes in address or salary levels.
- Respond to employee questions and requests for information in timely and knowledgeable fashion.
- Using coordination and planning skills to achieve results according to schedule.
Volunteer Program Coordinator
Urban & Rural Development Foundation
Kainantu, Papua New Guinea
01.2021 - 04.2022
- Assist Women in SME Business establishing new Company,
- Business with IPA and IRC
- Development Trainings, Proposal writings, Costings and business Budget
- Mentoring & Coaching.
- Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.
- Led projects and analyzed data to identify opportunities for improvement.
- Worked flexible hours across night, weekend and holiday shifts.
- Developed team communications and information for meetings.
- Learned new skills and applied to daily tasks to improve efficiency and productivity.
- Developed and implemented performance improvement strategies and plans to promote continuous improvement.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Managed team of employees, overseeing hiring, training and professional growth of employees.
- Improved operations through consistent hard work and dedication.
Volunteer Project Manager
Nuna Counselling Program, Lae, Morobe Province
Lae - Morobe Province, PNG
01.2020 - 01.2020
- Manage youth programs in West Taraka and Butu Settlements
- Coordinate community development and youth empowerment programs
- Coordinate Field Visits
- Prepare and disseminate program activities to field workers
- Budget Planning and initiate new programs to take effect
- Compile activity reports for the Director
- Data Collection and assessment of monthly program activities
- Verify Project activities and evaluate reports based on Field workers data collection
- Compile monthly reports and submit to Project Director.
- Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.
- Developed and implemented performance improvement strategies and plans to promote continuous improvement.
- Collaborated with team members to achieve target results.
- Learned new skills and applied to daily tasks to improve efficiency and productivity.
PROJECT HR/PAYROLL/ADMIN MANAGER
Ona Contractors and Associates
Ramu & Kainantu, Papua New Guinea
05.2017 - 01.2020
- Managing End to End Payroll for a total of 300 plus staff members
- NASFUND calculations, monthly payroll Tax and annual income statement preparation
- Running fortnightly and monthly payroll on Chris21/I Chris Frontier software, reconcile and submit bank file
- Managing and reconcile leave accruals (LSL/AL/SL)
- Process bonuses, commissions and salary sacrifice requests
- Entering new starters details and maintaining accurate employees records on Chris21
- Respond to all staff and customer queries (face to face, telephone and emails)
- Recruitment and contracting of new staff members
- Talent
- Managing general finance & administration, HR and Payroll queries
- Coordination of projects planning, budgeting and implementation to various sites
- Coordination/Facilitation of staff Trainings and managing appraisals based on individual performance reviews
- Conduct project meetings and recommend initiatives for project successes
- Created spreadsheets using Microsoft Excel for daily, weekly and monthly reporting.
- Used coordination and planning skills to achieve results according to schedule.
- Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.
- Drove operational improvements which resulted in savings and improved profit margins.
- Exceeded goals through effective task prioritization and great work ethic.
- Resolved problems, improved operations and provided exceptional service.
- Offered friendly and efficient service to customers, handled challenging situations with ease.
- Increased customer satisfaction by resolving issues.
- Led projects and analyzed data to identify opportunities for improvement.
- Improved operations through consistent hard work and dedication.
- Delivered services to customer locations within specific timeframes.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Worked with customers to understand needs and provide excellent service.
SENIOR HR & PAYROLL SUPERVISOR
Wildcat Development Ltd & Southwest Air Ltd, Mendi | SHP
Mendi - Southern Highlands Province, Papua New Guinea
03.2015 - 04.2017
- Wildcat Development Ltd and Southwest Air Ltd are companies under one group operating projects in the Southern Highlands Province and other provinces engaged in Airline services, Rigging, Airport Sealing and Road
- Managing End to End payroll for over 1800 staff (Casuals and
- Permanent) in PNG including Expatriates & Nationals
- Manage monthly and fortnightly payroll on Attaché software, reconcile and submit bank files
- Deliver pays via chopper (helicopter), plane and by car to various remote rig sites and construction sites
- Process staff movements including new starters, departures and other movements such as duty travels
- Manage salary sacrifices, deductions, commissions and bonuses
- Compilation of fortnightly and monthly payroll reports for the
- Implemented behavioral performance management system to define expectations and identify areas for improvement.
- Maintained documentation for facility compliance and employee health.
- Facilitated new-hire onboarding processes, generating offer letters and processing background checks.
- Developed comprehensive interview guides to improve candidate quality and evaluate personal compatibility.
- Tracked and reported on employee satisfaction metrics to identify trends and meet diverse business needs.
- Managed integration, configuration and administration of HR systems.
- Aligned departments with organizational processes, implementing HR directives accordingly.
- Recruited and hired key leadership positions to strengthen management team.
- Reviewed and responded to urgent HR-related escalations.
- Drafted and implemented policies, procedures and employee handbook for over 400 employees.
- Supervised details of personnel transfers and promotions.
- Selected insurance, disability and workers' compensation programs to meet employee needs.
- Maintained and developed job descriptions, onboarding handbooks and training programs.
- Coordinated and worked with management on performance evaluations, supervisory practices, dispute resolution and employee accountability.
- Maintained open-door policy to encourage employee communication and conflict resolution.
- Designed and implemented employee engagement strategies to improve morale, retain talent and maintain business continuity.
- Implemented formal performance management guidelines to reduce inconsistencies and increase productivity.
- Provided guidance to site managers to implement strategies for short-and-long-term business needs.
- Drafted, edited and implemented safety protocols to reduce and mitigate workplace incidents.
- Made recommendations for corrective action in employees with performance issues.
National Logistics Officer/Manager's Assistant
Cardno Emerging Markets (Tingim Laip Project)
Madang Province, Papua New Guinea
08.2013 - 03.2015
- Management, Coordination, Planning and Monitoring of TL Logistics, IT, Security and Procurement of all goods & services.
- Managing projects CUG for 200 plus staff across PNG and hooked them up on unlimited monthly post-paid data plans.
- Managing assets, maintenance and disposal of assets in line with Australian Procurement Policy.
- Ensure value for money, managing all procurement of assets and bulk purchases of regular supplies in adherence with CEM and AUSAID fraud control policy.
- Monitor stock and initiate quarterly regional distribution plan and implement to be utilized as part of systematic stock management control system in line with Australian fraud control policy.
- Inventory & Asset management for the project and compile asset information for insurance purposes.
- Manage IT system, network (LAN/WAN) wireless network and server management.
- Troubleshoot network failures and report further technical issues to
- Service providers.
- Monitor Security alarm systems across all field offices and coordinate fire alarm systems as well as fire extinguishers to be installed for fire safety purposes.
- Manage field office setups with Standard Operating Procedure (SOP) and closure with asset disposal to recommended networking stakeholders, partners and local service providers such as Schools, Health services, etc.
- Conduct regular field visits to monitor and ensure all required operating systems are operational in line with project (SOP) and CEM policy.
- Monitoring all project vehicles and recommend for immediate services and maintenance after 5000km mileage traveled.
- Coordinating movements of all project assets and arrangements to and from project locations.
- Monitoring and Managing all Shipments of assets through various routines by means of different transportations to Project locations are delivered and recorded.
- Coordinated and scheduled travel arrangements and managed expense documentation for reimbursements.
- Assisted in organizing and overseeing assignments to drive operational excellence.
- Resolved basic computer and office equipment issues through troubleshooting.
- Supported department procurement activities by coordinating with manager for direction.
- Developed organizational structure to outline and direct rules, roles and responsibilities.
- Monitored security to protect employees, customers and property.
- Established objectives to offer team members clear roadmap to help company achieve overall goals.
- Helped with planning schedules and delegating assignments to meet coverage and service demands.
- Completed regular inventory counts to verify stock levels, address discrepancies and forecast future needs.
- Compiled financial data to comply with budget.
- Reduced supply expenses, cut production costs and lowered financial expenditures to increase bottom line.
- Conducted weekly staff meetings to motivate staff members, address concerns and questions, plan improvements and evaluate progress toward goals.
- Mentored team members to enhance professional development and accountability in workplace.
- Strengthened operational efficiency to remain cost-effective while maintaining quality service.
- Increased employee performance and job satisfaction to strengthen retention and engagement.
Project Finance & Administration Coordinator
Friends Frangipani Inc (AUSAID Project)
Port Moresby, Papua New Guinea
08.2008 - 07.2013
- Managing Finance and Administration including supervision of 6 national staffs in four provinces of PNG
- Preparation of monthly/quarterly and annual Financial reports to Sydney office and executive board in PNG
- Budget preparation for the project and release to field project sites upon providing acquittals and submission of grants requests
- Receive acquittals, reviewing and compile for submission to Project Manager in Sydney office and Donor
- Prepare grants proposal requests and submit to Sydney Office for review and submission to Donors
- Monitoring and Coordinating project grant activities and budgets within the provinces and conduct regular field visits to ensure project activities are carried out within SOP
- Monitoring and ensure that all expenditures has been approved following the organization's approval process so that all necessary paper works has been received
- Projects asset management, Logistics and Procurement are properly done on recommended Goods & Services request following AUSAID fraud control policy management system
- Recommended short-term steps to achieve larger strategic goals.
- Supported projects with budgets that yielded best project results with lowest cost.
- Oversaw funding and cashflow with eye for both long- and short-term budget projections.
- Managed tax disclosure with meticulous detail and knowledge of appropriate forms and reporting protocols.
- Reallocated funding when aspects of projects exceeded limits, prioritizing most vital components when necessary.
- Managed broad business goals and planned for continued expansion.
- Redistributed workloads where appropriate to alleviate pressure on team members and maintain equitable working environment.
- Mobilized team members with confidence and orchestrated numerous individual project contributions.
- Identified delays in project completion and devised targeted solutions to complete goals on schedule.
- Drafted budgets according to strict constraints and submitted for review on schedule.
- Coordinated financial aspects of large- and small-scale projects with acute sense of budget constraints.
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
- Managed regular finance tracking for numerous branch offices and headquarters expenses.
- Drove revenue stream development through strategic collaboration and partnerships.
- Created organizational structures to improve accounting and finance functions.
- Partnered with IT and operational leadership to develop financial business plans with detailed benchmarks.
- Reviewed documentation and identified financial discrepancies where applicable.
- Evaluated project applications and verified with outline specifications to approve, reject and recommend adjustments.
- Prepared and managed large capital expenditure budgets to effectively handle infrastructure investment and long-term operations.
- Trained new and existing staff members in various financial procedures to prepare for job requirements.
- Created documents to display financial reports and data using Chris21 and Attache.
- Monitored budget and revenue trends, compiling reports for organization leadership to inform decision-making.
- Analyzed financial statements against forecasts to prepare high-level variance analysis.
- Executed vendor setup and payment, administration of bank accounts and account reconciliations.
- Forecasted trends and recommended improvements based on financial risk analyses.
- Processed invoices and contacted appropriate parties for timely payment receipt.
Education
No Degree - Certificate III in Hospitality Operations
Australia Pacific Technical College(APTC)
Fiji Island 04.2001 -
No Degree - Diploma of Business Management
Port Moresby Business College
Port Moresby - Papua New Guinea 04.2001 -
High School Diploma -
Aiyura National High School
Eastern Highlands Province - Papua New Guinea 04.2002 - 04.2003
High School Diploma -
Laloki Provincial High School
Central Province - Papua New Guinea 04.2000 - 04.2001
Skills
- Project Planning Oversight
Certification
- Bright Future Training
Software
- Chris21
- MYOB
- Pronto
- Deliverance
- Fidelio & Epitome
- Quick Books
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
There is no "Stupid Question" The only Stupid Question is the Question that you don't ask at all.
Jacky Havirio
Timeline
Payroll Officer
WR Carpenters (PNG) Group of Companies
05.2022 - Current
Volunteer Program Coordinator
Urban & Rural Development Foundation
01.2021 - 04.2022
Volunteer Project Manager
Nuna Counselling Program, Lae, Morobe Province
01.2020 - 01.2020
PROJECT HR/PAYROLL/ADMIN MANAGER
Ona Contractors and Associates
05.2017 - 01.2020
SENIOR HR & PAYROLL SUPERVISOR
Wildcat Development Ltd & Southwest Air Ltd, Mendi | SHP
03.2015 - 04.2017
National Logistics Officer/Manager's Assistant
Cardno Emerging Markets (Tingim Laip Project)
08.2013 - 03.2015
Project Finance & Administration Coordinator
Friends Frangipani Inc (AUSAID Project)
08.2008 - 07.2013
High School Diploma -
Aiyura National High School
04.2002 - 04.2003
No Degree - Certificate III in Hospitality Operations
Australia Pacific Technical College(APTC)
04.2001 -
No Degree - Diploma of Business Management
Port Moresby Business College
04.2001 -
High School Diploma -
Laloki Provincial High School
04.2000 - 04.2001
Referees
1. Jenny Lipu - ADMIN MANAGER
Wildcat Development Ltd
Email: jennylipu@gmail.com
Phone: (675) 7146 4254
2. Elsie Paulo - DIRECTOR/MANAGER
Petra Technology
Email: elsiepaulo@hotmail.com
Phone: (675) 7102 2236
3. Thecla Baki - FINANCE & ADMIN OFFICER
Kainantu District Administration
Email: diibaki79@gmail.com
Phone: (675) 7489 3424
4. Ricky B Zarike - PROGRAM MANAGER
URDF |Kainantu |EHP
Email: rickyzarike@gmail.com
Phone: (675) 7247 7055
Referees
1. Jenny Lipu - ADMIN MANAGER
Wildcat Development Ltd
Email: jennylipu@gmail.com
Phone: (675) 7146 4254
2. Elsie Paulo - DIRECTOR/MANAGER
Petra Technology
Email: elsiepaulo@hotmail.com
Phone: (675) 7102 2236
3. Thecla Baki - FINANCE & ADMIN OFFICER
Kainantu District Administration
Email: diibaki79@gmail.com
Phone: (675) 7489 3424
4. Ricky B Zarike - PROGRAM MANAGER
URDF |Kainantu |EHP
Email: rickyzarike@gmail.com
Phone: (675) 7247 7055
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