Hubertine Binsarp
Procurement Officer
Port Moresby,National Capital District
Summary
Skilled administration professional with over 12 years working experience in managing and overseeing of office administration, major construction projects and the operations of plant hire. I maintain a proven record of success increasing efficiency and reducing expenses. I continually collaborate with management to determine project, fleet and administrative needs. I maintain strong interpersonal skills and maintain a good working relationship with co-workers, management, sub-contractors, clients and customers. I am very accustomed to fast pace, high pressure positions and continually demonstrate ability to multi-task, meet deadlines and provide quality service. Versatile Operations Supervisor successful at taking on routine and complex business challenges with resourceful and creative approach. Recognized as driven, dedicated and hardworking leader with history of streamlining operations and increasing results.
Overview
12
12
years of professional experience
6
6
years of post-secondary education
Work History
Assistant Operations Coordinator
Farland Aviation
Port Moresby, NCD
03.2023 - Current
- Taking bookings, Quotations, Invoicing, Sales (Including cash handling)
- Completing flight plans.
- Assisting with coordination of ground crew.
- Completing daily reconciliation for sales and flights completed.
- Assisting the engineering department with the stores inventory.
- Managing of office supplies.
Plant Hire Supervisor
Bedrock Ltd
Port Moresby, NCD
11.2019 - 03.2023
- Coordinating daily transport for internal and external clients.
- Compiling hire documentation and invoicing for external and internal clients.
- Supervising of Administration duties including hiring of staff, timesheets and attending to staff queries.
- Procuring of materials raising purchase orders and submitting of invoices to accounts.
- Following up on overdue Payments, Sales and Marketing, Managing of Plant Hire Office.
- Monthly sales report and forecasting to management.
- Logistics, Facilitating and coordinating of opening new credit accounts with clients and suppliers.
- Coordinating and administering of all plant and equipment 3rd party certification and permits of operators and equipment's.
- Monitoring and tracking of vehicle.
- Demonstrated commitment to the organization''s core values, leading by example and fostering a culture of excellence.
- Improved customer satisfaction with timely response to inquiries, addressing concerns, and finding effective solutions.
- Developed staff skills through targeted training programs, resulting in improved performance and career growth opportunities.
Project Administrator
L&A Construction Ltd
Port Moresby, NCD
02.2016 - 11.2019
- Maintaining and organizing project documents including contracts, drawings, and permits.
- Handling a document filing system.
- Scheduling and coordinating meetings and site visits.
- Maintaining records of project expenditure and invoices.
- Raise Purchase order request and processing vendor invoices.
- Logging project related costs on tracking spreadsheets.
- Completing and submitting monthly claim forms to clients for payments.
- Full administration of the project throughout the planning implementation and dissemination cycle.
- Prepare subcontracts using the project management software buildlogic.
- Provide support to project manager and carry out any other duties required by the project manager.
Personal Assistant to Construction & Contracts Manager
L&A Construction Ltd
Port Moresby, NCD
01.2015 - 02.2016
- Preparation of detailed travel schedules and itineraries.
- Assistance with visa requirements.
- Extensive telephone duties and interaction with senior management screening of calls and requested for meetings, timely administration of expenses.
- Diary Management.
- Filing Electronic and paper.
- Typing correspondence, reports and minutes.
- Being the first point of contact and key liaison for the office.
- General administration and management of confidential information.
- Monitor Emails.
Procurement Assistant
L&A Construction Ltd
03.2014 - 01.2015
- Purchase supply of materials and products.
- Determine lowest cost for products and materials.
- Track and record orders.
- Receive orders and document arrivals.
- Manage supply base.
- Source and interview vendors, negotiate contracts and cost.
- Prepare requisitions and purchase orders.
- Monitor order expenses.
- Communicate performances and cost management.
- Recommend new processes or system for improvement, implement new ideas and strategies.
- Organize and schedule procurements in a timely manner.
Administration Receptionist
L&A Construction Ltd
Port Moresby, NCD
06.2012 - 03.2014
- Welcomes visitors by greeting them.
- Answering and screening of calls before transferring the call.
- Maintain reception area organized and cleanliness.
- Print scan fax and make copies of various office documents.
- Assist and support the personal assistant to the Directors with phone and diary cover during absence or in meeting.
- Assisting Sales team with sending sales quote via email.
- Attending to clients at the reception area and taking messages for workers who are absent or not in the office.
Education
Diploma in Project Management - Project Management
Tafe Queensland
Queensland 02.2019 - 05.2021
Year 12 Certificate -
Jubilee Catholic Secondary School
Port Moresby, NCD 01.2009 - 12.2010
Year 10 Certificate -
Jubilee Catholic Secondary School
Port Moresby, NCD 01.2007 - 12.2008
Skills
Excellent communication skills
Multitasking Skills
Confident in using Microsoft Word, excel, outlook and PowerPoint
Project Management skills
Scheduling skills
Time Management skills
Risk and cost management skills
Performance monitoring skills
Fleet Management skills
Operations management skills
Leadership and teamwork skills
References
- Mr Bob Chapman, Project Manager, Minpac Construction, +675 7133 0691, Bobchapman745@hotmail.com
- Mr Wayne Baker, Fleet & Workshop Manager, Hebou Construction, +675 7030 0074, wbaker01@hotmail.com
- Mr Barry Stevens, Project Manager, Le Hunte Project- L&A Construction (Retired), +61 400 168 425, barry_istevens@yahoo.com
- Steve Tollenaar, Flight Operations Manager, Farland Aviation, +64 274 471 458, rotheli@xtra.co.nz
Timeline
Assistant Operations Coordinator
Farland Aviation
03.2023 - Current
Plant Hire Supervisor
Bedrock Ltd
11.2019 - 03.2023
Diploma in Project Management - Project Management
Tafe Queensland
02.2019 - 05.2021
Project Administrator
L&A Construction Ltd
02.2016 - 11.2019
Personal Assistant to Construction & Contracts Manager
L&A Construction Ltd
01.2015 - 02.2016
Procurement Assistant
L&A Construction Ltd
03.2014 - 01.2015
Administration Receptionist
L&A Construction Ltd
06.2012 - 03.2014
Year 12 Certificate -
Jubilee Catholic Secondary School
01.2009 - 12.2010
Year 10 Certificate -
Jubilee Catholic Secondary School
01.2007 - 12.2008