Gari Hisiu-Aihi
Boroko,Papua New Guinea
Overview
8
8
years of professional experience
4
4
Certifications
Work History
Team Assistant
International Finance Corporation, IFC
07.2018 - Current
- Attending to admin matters, restocking office supply and overall assistance to other colleagues with general admin duties
- Coordination of logistics and support visiting IFC missions and IFC resident staff with a travel and accommodation arrangements for both local and international trips
- Emailing Security Briefs for visiting missions as per the security policy of the country office, distributing local sim phones and office access cards
- Events coordination for certain activities hosted by the organization Drafting correspondence, especially invitation letters for Visa application for visiting missions coming to PNG and other general correspondences
- Liaising with hotel staff for accommodation arrangements and travel agencies for travel itineraries and hire car and security providers for ground transportation
- And occasionally with PNG Immigration, and other embassies for visa and passport application for visiting and residential missions
- Raising blanket requisition and Purchase Orders for suppliers as required for the office Keep and maintain office assets and replenish stock when required
- Planning and monitoring some of the project related activities; arranging and liaising with clients in terms of setting up meetings, video and telephone conferences, and or assisting with workshops for venue hire and catering
- Organizing meeting arrangements with clients and key stakeholders as per requests from our office.
Office Support/Assistant, Executive Officer
Business Coalition for Women, BCFW
03.2017 - 03.2018
- General administration and office management Assist the Executive Officer to keep her calendar, arrange meetings for her with clients Assist the Project officers with coordinate and organize events, trainings, meetings
- Opening and distributing mails Disseminating information regarding events and training information to the BCFW membership Attending to client query regarding information on the BCFW products Assisting the consultants with logistics and other requirements according to their requirements and needs for delivering training Assisted accounts clerk with the office accounts by following up on invoices and raising payment vouchers
- Banking for the company both depositing and withdrawal for Petty cash and staff salaries
- And any other tasks directed by the Executive officer as well as other consultants and clients.
Team Assistant
International Finance Corporation, IFC
01.2015 - 12.2015
- Attending to admin matters, restocking office supply and overall assistance to other colleagues with general admin duties
- Coordination of logistics and support visiting IFC missions and IFC resident staff with a travel and accommodation arrangements for both local and international trips
- Emailing Security Briefs for visiting missions as per the security policy of the country office, distributing local sim phones and office access cards
- Events coordination for certain activities hosted by the organization Drafting correspondence, especially invitation letters for Visa application for visiting missions coming to PNG and other general correspondences
- Liaising with hotel staff for accommodation arrangements and travel agencies for travel itineraries and hire car and security providers for ground transportation
- And occasionally with PNG Immigration, and other embassies for visa and passport application for visiting and residential missions
- Raising blanket requisition and Purchase Orders for suppliers as required for the office Keep and maintain office assets and replenish stock when required
- Planning and monitoring some of the project related activities; arranging and liaising with clients in terms of setting up meetings, video and telephone conferences, and or assisting with workshops for venue hire and catering
- Organizing meeting arrangements with clients and key stakeholders as per requests from our office.
Finance & Admin Assistant
PT ODG (PNG) Limited
07.2014 - 01.2015
- Accounts Payable Preparation of purchase requisitions and purchase orders (PO) for purchase of consumable items for projects with SAP access software Receiving of invoices against purchase orders into Cheops Project based accounting system Process payments of suppliers (accounts payable) including reconciliation of supplier accounts (accounts payable)
- Liaison with suppliers in discussing account payable payment and related matters Maintaining document filing for accounts payable
- Ccounts Receivable Prepare client invoice and assist in sending to clients
- Register cheque receipts from clients and match with invoices issued to client
- Post receipts in Cheops accounting software in updating accounting receivable
- Check and issue monthly debtors’ statement to clients
- Arrange cheques for banking
- Ther Responsibilities Maintain employee timesheets for project related work and send to Pacific Manpower and Placement for payroll processing Attend to payroll queries from employees and liaise with the payroll office Attend to Admin matters, including client work related queries and restocking office consumables Involved in year-end financial audit which include providing information relating to accounts payable and receivable.
SHES Administrator
BAM Clough Joint Venture, LNG
12.2010 - 03.2012
- Safety, Health, Environment and Security), Daily checks and data entry for Pre-Task Safety Instructions (PTSI) Daily data entry for all Safety Observation cards Data entry for HAZOBs (Hazard Observations) on a daily basis Updated the Bulletin board with weekly and monthly safety alerts and notices Assisted SHES coach and advisors, preparing necessary paperwork for Safety inductions for new employees and visitors Assisted the SHES Trainer with training materials and compiling training data for all in-house trainings Assisted the SHES team, compiling data and reports for the SHES Manager to present at the managers meeting on a weekly basis Submitting reports on all safety aspects to CJJV on a weekly basis Monitoring the Anti-malarial medication program, for the BAM Clough team, making sure that all workers were up to date with their medication
- Assisted the SHES team with all other clerical and administration duties Assisting the BAM Clough team with all Safety related clerical and administration duties.
HSSE Trainee
Orion Projects Services Limited
07.2010 - 12.2010
- Assisted the Operations Team with carrying out Safety procedures during transportation of trainees from the villages to the Construction Training Facility and back
- As part of a team, we worked together to improve our Safety standards
- Assisted the Operations Manager to improve the Safety standards in the office and out as well with the employees.
Forestry Officer
Santi Forestry (PNG) Ltd
Province
06.2008 - 09.2008
- Liaison with landowners regarding forest resource development and landowner matters Assisted field officers interpret data for reports and mapping Liaison with provincial forestry officers and other developers Handed weekly reports regarding the Forestry Section for the CEO Assisted the other senior officers with other administration duties
Education
Diploma - Forestry Science
Papua New Guinea University of Technology
Higher School Certificate (Grade 12) - undefined
Keravat National High School
First Aid Certificate BAM Clough Joint Venture 2011 Care4Mates workshop BAM Clough Joint Venture 2011 Safety Award BAM Clough Joint Venture - undefined
Accounting for Non-Accountants Orion Projects Services 2010 Human Resource Management Certificate IBBM - undefined
Problem Solving and Decision Making IBBM - undefined
Time Management and Delegation IBBM - undefined
Business Basics IBBM - undefined
Certification
Gender Female/43
Timeline
Team Assistant
International Finance Corporation, IFC
07.2018 - Current
Office Support/Assistant, Executive Officer
Business Coalition for Women, BCFW
03.2017 - 03.2018
Team Assistant
International Finance Corporation, IFC
01.2015 - 12.2015
Finance & Admin Assistant
PT ODG (PNG) Limited
07.2014 - 01.2015
SHES Administrator
BAM Clough Joint Venture, LNG
12.2010 - 03.2012
HSSE Trainee
Orion Projects Services Limited
07.2010 - 12.2010
Forestry Officer
Santi Forestry (PNG) Ltd
06.2008 - 09.2008
Diploma - Forestry Science
Papua New Guinea University of Technology
Higher School Certificate (Grade 12) - undefined
Keravat National High School
First Aid Certificate BAM Clough Joint Venture 2011 Care4Mates workshop BAM Clough Joint Venture 2011 Safety Award BAM Clough Joint Venture - undefined
Accounting for Non-Accountants Orion Projects Services 2010 Human Resource Management Certificate IBBM - undefined
Problem Solving and Decision Making IBBM - undefined
Time Management and Delegation IBBM - undefined
Business Basics IBBM - undefined
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