Elijah Namb

• Review Grantee/Partner financial reports and acquittals.
• Conduct spot checks on acquittals provided by partners.
• Review and analyze actual expenditures against budget.
• Provide efficient and effective support to Program Managers on grant management.
• Develop and update grants management procedures, template and training materials
• Review and update partner risk and compliance assessments

• Maintain and update all operational policies and procedures, including (but not limited to) Security Plan, and
  Operations Manual in compliance with relevant DFAT and ASI policies, PNG law and contractual requirements;
• Train, mentor and oversee day-to-day staff in HDMES’s finance and operations team;
• Lead establishment of and oversee logistical and operational support to HDMES office; ensure office
  systems and processes are established and maintained, including networks and IT; standardized program file setup; and regular data backup.
• Establish and maintain secure ICT and knowledge management systems;
• Ensure program finances are well planned and funds are available to support operations; prepare cash-flow forecasts and program fund requests;
• Provide activity financial reporting to ASI, maintaining accurate financial records in accordance with program
  budget and update budget against actual expenditures;
• Play a key role in implementation of HDMES’s VFM Framework;
• Develop and manage uniform and integrated financial systems and processes for program activities and operations in line with Generally Accepted Accounting Standards
• Oversee fiduciary aspects of all partnerships and ensure adherence to DFAT and PNG regulations and alignment with global best practice; support partner due diligence and oversee partnership disbursements;
• Act as Security Point of Contact for HDMES in PNG, as set out in HDMES Security and WHS management plan
• Manage program asset register (acquisition and disposal); ensure vehicle fleet is always maintained to safety standards.

Program Finance Associate 12th March 2018 -30th April 2023 (Operations Manager OiC (23rd November 2020-5th
March 2021))

Key Highlights

• Successfully completed 2020 and 2021 year-year end closure while being officer in charge operations manager as well as finance focal person
• Prepared UNW PNG Country Office Operations Budget and Annual Workplan 2020,2021,2022 and 2023
• Monitor project budgets, including operations budget for UNW PNG CO
• Consistent support to technical team on program implementation
• Audit focal person for UNW Country Office. Provided support to auditors on implementing partner's audit.
• Conduct Capacity assessment, prepare risk management plan for implementing partners based on assessments before engaging implementing partners from 2018 to 2023.
• Provide Financial advice to CO management and program staff.

Finance

• Review and verify financial transactions, activities, and documentation for accuracy, appropriateness and completeness, and ensure full compliance of financial services and transactions with UN Women rules, regulations, policies and recording and reporting systems.
• Coordinate month-end closure tasks: GL Reconciliations, Generate and distribute project expenditure vs budget reports to respective project managers for review.
• Prepare and post-adjust general journal entries.
• Prepare and submit GST claims on monthly basis.
• Liaise IRC and follow up on outstanding refund claims.
• Travel to project sites meet with vendors at project sites sort out outstanding payment issues.
• Assist project managers in providing financial reports and expenditure vs budget reports.
• Assist Regional office finance specialist in closing projects financially.
• Petty Cash Reconciliation and replenishment
• Review and liquidate staff working cash advance.
• Create, monitor, and analyze project budgets.
• Present Monthly Delivery reports to monitor and analyze budget vs actual expenditures.

Administrative Support

• Update and maintain sequential payment voucher files, GLJE files, month-end End Closure files, Delegation of Authority Letter and Internal Control Framework files.
• Assist Project team logistics, travels, accommodation, and other necessary administrative support.
• Assist Program team in paying participant allowances, etc.
• Handling and banking for cash advances, remaining cash from advance, and participant cash allowance payments
• Negotiate and initiate contracts with vendors and suppliers for Rentals, Utilities, Telephone Bills, Internet connectivity, etc.
• Coordinate drivers to ensure transportation needs of office are well managed.
• Ensure Office supplies and other operational supplies are well managed by operations associate.
• Assist in logistics arrangements for program activities.

Audit

• Audit focal point for Country office to provide Audit Samples to External and Internal auditor.
• Implement audit recommendations.
• Travel to project sites perform spot checks and report to management on issues identified and proposed for risk mitigation measures.
• Introduce risk mitigation measures on risks identified through audits and spot checks.
• Provide support to implementing partners audit conducted by external auditors.

Program Support-Budgeting

• Provide support to implementing partners audit conducted by external auditors.
• Assist is program team to set up budgets and do budget revisions to align with Annual Workplan.
• Generate weekly budget utilization report and share with entire country office. This helps Project managers to see their delivery rates, available funds and budget status against spending and implementation plans.
• Assist to receive donor funding into project accounts for spending in collaboration with HQ and Regional finance Team.

Program Support-Grants Management

• Capacity Assessment for Local and INGO’s.
• Grants Management-Review and certify implementing partner expenditures to liquidate advances.
• Provide capacity building support to partners staff on specific areas of need identified during capacity assessment.
• Review implementing partner project proposal budgets.
• Reach out to fields to support program officers in terms of admin and operational support.
• Monitor Partner and donor agreements to ensure deadlines are met and Country office is compliant with reporting terms.
• Support project closures

Human Resources

• Participate panel review shortlisted candidates.
• Draft/review Terms of reference for positions.
• Supervise and coordinate Operations Team comprises of (HR, Travel, Procurement and Operations/Admin)
• Assess and identify Capacity Building needs within program and operations team as well as partners. Conduct Capacity Building sessions.
• Induct and train staff on purchase to payable process within organization.
• Train staff on ATLAS, administrative and financial system.

Procurement

• Chairman of Local Procurement Review Committee
• Review/evaluate bids and proposals submitted for high value RFQs
• Liaise with suppliers to accept payment terms.
• Review and approve direct procurement justifications.
• Review and endorse procurements before PO’s are approved in system.
• Ensure procurement processes are followed.
• Initiate and negotiate contracts for recurring general operating expenses.

Information Technology

• Coordinate and ensure ICT needs for office are managed well through ICT Assistant.
• Ensure office is compliant with ICT Security requirements.
• All software and hardware are updated and upgraded as per HQ ICT requirements.

• FHI360 or Family Health International an international non-government organization which was mainly funded by USAID and AusAid to address HIV and Gender Base issues in PNG
• My main tasks as a finance person are as follows;
• Financial Management
• Budgeting
• Request and Monitor Cash Flow
• Administrative and Operational Support
• Capacity Building Trainings for staff and partners
• Support with audit requirements.

• With EY I was involved in various of its client-based audits ranging from State owned Enterprises, insurance
• Manufacturing, retail and financial institutions.

• Based at the Group Head office and performed various internal audit assignments for WRC subsidiary companies such as
• Boroko Motors, Courts, Globe Manufacturing, National No.1 Tea, Daltron, etc.

• Clients and tasks performed while being with Al-Omega Accountants Ltd
• Nationally owned accounting firm
• Engaged in providing various accounting and auditing services for its clients.