Domitila Waipo
Port Moresby,NCD
Summary
Proven leader and effective communicator with expertise in administration and human resources, demonstrated through enhanced office productivity and collaboration at the Food and Agriculture Organization. Skilled in vendor negotiation and analytical problem-solving, excelling in high-pressure environments to significantly boost efficiency and foster team unity.
Overview
5
5
years of professional experience
Work History
NATIONAL ADMINISTRATIVE CLERK
FOOD AND AGRICULTURE ORGAINSATION
Hohola, NCD
03.2024 - Current
- Maintain complete records and documentation, both in hard and electronic (scan) copies, related to procurement and asset/equipment inventory
- Ensure proper use and management of project assets (office supplies, equipment, and vehicles) including inventory control, documentation
- Assist in day-to-day management of project office including liaising with CCDA/PNGFA/CEPA counterpart on related concerns
- Support logistical and administrative preparations of project-related activities such as events, workshops, forums
- Assist in local procurement of goods or services
- Perform GRMS functions such as raising of PRs/POs, Invoices, Receipts, uploading OTL, and Local and International TA/TEC
- Maintain complete records and documentation of completed POs, Invoices, Receipts; and perform any other duties as required
- Boosted department efficiency with timely completion of assigned tasks such as drafting correspondence or reports for management review
- Offered technical support and troubleshot issues to enhance office productivity
NATIONAL OFFICE ASSISTANT/PERSONAL ASSISTANT TO PROGRAMME COORDINATOR
FOOD AND AGRICULTURE ORGAIZATION
Wewak, East Sepik Province
02.2021 - 01.2024
- Demonstrate excellent interpersonal relationship skills to ensure effective communication
- Provide support to Procurement Unit, GRMS Purchase Requisitions, and Receipting and as Alternative member of Tender Opening Panel for FAO Country Office
- Maintain directory of Secretaries, government officials and members of diplomatic corps
- Perform protocol liaison activities with Government counterparts and other development partners
- Promote safe and secure working environment; foster culture of safety and security awareness; and ensure consistent application of, and compliance with, UNDSS policies and procedures
- Comply with FAO financial and operational requirements, foster strong communication between Operation and Program Teams and uphold high standards of honesty and integrity in personal conduct at provincial and community levels in accordance with FAO PNG's Policies and Procedures for Performance and Misconduct
- Demonstrate commitment to gender and women's empowerment
- Provide full support to Program Coordinator and his official calendar
- Managed travel arrangements for executives, resulting in cost savings on flights, accommodations, and transportation services
- Completed clerical tasks such as filing, copying, and distributing mail
- Supported executive staff with well-prepared reports, presentations, and meeting materials
- Acted as liaison between departments to facilitate flow of information leading to improved interdepartmental collaboration
- Supported business growth with efficient onboarding processes for new hires that included orientation, training materials, and equipment setup
- Processed incoming and outgoing mail and packages according to established procedures
- Identified issues, analyzed information and provided solutions to problems
- Contributed to positive work environment by fostering open communication among colleagues
ADMIN ASSISTANT
Brian Bell & Co.
Gordons, NCD
08.2019 - 02.2020
- Maintain administration of Building Maintenance & Property Section
- Record and maintain registration of all correspondence and repairs and maintenance requests using MS excel spreadsheet
- Assist in raising Purchase Order manually
- Liaise with Human Resource on workers related issues
- Ensure safety, health and environmental issues are paramount and safety is adhered within company premises
- Weekly updating MS Excel spreadsheet on request in progress and complete work orders
- Deal with external users for Tenants repairs and maintenance requests
- Assists pay officers in doing timesheet calculation for Pay Period End (PPE) for B&M team members
Education
Bachelor of Business& Management -
University of Papua New Guinea (UPNG)
Waigani, NCD07.2017
Grade 10 &12 Certificates -
Marianville Secondary School
Bomana12.2011
Skills
- Leadership qualities
- Effective Communication
- Administration skills
- Team player
- Human Resources skills
- Comprehensive Planning Skills
- Career planning and training skills
- Vendor Negotiation Expertise
- Analytical thinking skills
- Ability to work under pressure
- Analytical Problem Solving
Referees
- Ms. Karen Anawe, Project Manager, EU STREIT Joint UN Programme, DAL Compound, Wharf Rd Caltex, East Sepik Province, karen.anawe@gmail.com, +675 71123406
- Mr. Benjamin Gawi, Digital Financial Service Consultant, EU STREIT Joint UN Programme, P. O. Box 805, STREIT Programme Office, Wharf Road, East Sepik Province, benjamin.gawi@uncdf.org, +675 70317823
- Mr. Leo Wafiwa, National Communication and Reporting Officer, EU STREIT Joint UN Programme, P. O. Box 805, STREIT Programme Office, Wharf Road, East Sepik Province, Leo.Wafiwa@fao.org, +675 73692213
References
References available upon request.
Timeline
NATIONAL ADMINISTRATIVE CLERK
FOOD AND AGRICULTURE ORGAINSATION
03.2024 - Current
NATIONAL OFFICE ASSISTANT/PERSONAL ASSISTANT TO PROGRAMME COORDINATOR
FOOD AND AGRICULTURE ORGAIZATION
02.2021 - 01.2024
ADMIN ASSISTANT
Brian Bell & Co.
08.2019 - 02.2020
Bachelor of Business& Management -
University of Papua New Guinea (UPNG)
Grade 10 &12 Certificates -
Marianville Secondary School
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