Business Conversations about current market trend
CYNTHIA AKUI
Business Administration
Lae,MPL
Summary
Detail and result-oriented Business Administrator with a strong track record of optimizing profits, reducing expenses, delivering top-notch administrative support, training staff, with exceptional communication and project management skills and coordinating company events. Skilled in leadership, communication, time management, and maintaining composure under pressure.Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Overview
16
16
years of professional experience
5
5
Certifications
Work History
Commercial Manager
HBS (PNG) Limited
2 2024 - Current
- Drive and support regular reporting and analysis of the HBS business
- Drive the budget and forecasting processes
- Prepare bids and tender responses for sales opportunities
- Assist with Contract management
- Maintain market intelligence of the PNG and Regional market
- Assist with development of the HBS Strategic plan
- Provide support for project development and financial justification
- Manage all Project invoices and claims for various projects
- Provide commercial support to internal team by ensuring the claims are submitted on time, cost captured, utilized, and monitored in a timely manner.
Projects & Finance Coordinator
Australia Pacific Training Coalition
06.2023 - 02.2024
- Oversee and ensure implementation of project activity related to the Sub National Growth Investment (SNGI) program in PNG
- Overseeing, coordinating, and administering all financial records, systems, and processes of APTC
- Accounting, bookkeeping, payroll and benefits, record keeping, banking, insurance, and all related financial and office administration
- Infrastructure Projects and Procurement of equipment
- Responsible for Planning, Budgeting, designating resources, compliance of procurement, monitoring progress, Completion Reporting and Ensuring projects are delivered on-time and within budget
- Ensure all Assets are updated in the Asset Registry and that the registry is updated
- Assist TVET Partners achieve compliance in accordance with Australia workplace health and safety (WHS) and PNG Safety Standards
- Develop a Maintenance schedule for all new equipment, work with TVET partners to ensure it is safe, fit for purpose and utilized efficiently for maximum return on investment.
Projects & Cost Controls Supervisor
Harmony Goldfields Limited
03.2022 - 06.2023
- Controlled and monitored departments operational and project total expenditure including verifying and checking of claims from contractors, vendors, and suppliers, ensuring all expenditures are captured and properly recorded
- Perform departmental and project costing related reporting to the project owners and management’s reviews monthly
- Provide planning and cost control support for all projects, which includes variation reporting, monitoring of milestone progress and preparation of customer billing
- Provide cost control and advice to the sectional team leaders as and when required
- Perform and manage project activity scheduling and monitoring
- Attending cost meetings, project meetings and discussion with Project Management Reviews with stakeholders.
Aviation Fuel Depot Supervisor
Oil Search (PNG) Limited
03.2019 - 03.2022
- Receive, handle and issue petroleum products such as Jet A1 and Diesel into storage tanks and transfer of products trans-tanks and the mobile refueling unit (MRU)
- Conduct quality checks (QC) and control checks on the products daily, weekly and monthly
- Implemented process improvements, including multi-facility product receipts and record keeping for daily fuel usage in SAP software system
- Manage maintenance schedule of all equipment in and around the fuel area facilities
- Adhere to all mandatory and statutory regulations and requirements set by the company, the aviation industry and the government
- Ensure the highest safety standards are followed and adhered to by all concerned parties
- Develop training calendar and fatigue management roster for the fuel team
- Develop standard/safety operating procedures (SOPs) and review SOPs per ISO 19001 requirements ensuring Quality Management Systems (QMS) is adhered to
- Provide weekly and monthly reports to management.
Maintenance Planning Data Entry Clerk
Oil Search (PNG) Limited
03.2014 - 03.2019
- Managed and delivered Weekly and Monthly Maintenance Plans and work schedules to all stakeholders in a timely manner
- Ensured all critical tasks are planned and correct permits are applied prior to task being carried out by technical people
- Capture, measure, develop and distribute weekly key performance indicators (KPI) with major stakeholders
- Coordinate team’s safety tours, job hazard analysis and permit validations in accordance with OSL’s safety policy.
Site Administration Officer
Monadelphous (PNG) Limited
09.2011 - 07.2013
- Administered, planned, and scheduled travel bookings for 400 personnel for Locals, Nationals and Expatriates using the OSL’s Travel and Aviation Bookings System
- Managed travel to site for over 300 personnel to site
- Managed the roster for all employees (nationals’/expats/)
Procurement Officer
MCJV, Lae, Morobe
11.2010 - 09.2011
- Sourced quotes from suppliers compare prices and quality prior to raising Purchase Requisition, once approved, a Purchase Order may be raised.
Site Administration Officer
Sun Engineering Limited
02.2009 - 11.2010
- Administered, planned, and scheduled travel bookings for 300 personnel, these are locals (D.I.D.O and F.I.F.O), Nationals and Expatriates (F.I.F.O) using the Morobe Mining and Porgera JV travel systems
- Any other administrative tasks assigned to me by the Project Manager.
Education
Certificate IV in Project Management, CEP 41 - Scoping, Time / Scheduling and Quality Management, CEP 42 - Cost and Human Resources Management, CEP 43 - Procurement and Stakeholder Management, CEP 44 - Communications and Risk Management -
University of South Pacific
Bachelor of Management, Christian Ethics for Business Professionals, Strategic Planning and Implementation, Business Research, Human Resources Development, Managing Finances, Marketing Management and Research, Operations & Quality Management, Entrepreneurship & SME Development - undefined
Divine Word University
Diploma in Commerce - Accounting, Basic, Management and Financial Accounting, Basic Economics, Introduction to Law, Learning, Study and Communication, Quantitative Methods, Introduction to Information Systems, Human Resource Management, Commercial Law - undefined
University of Technology
Skills
Competitive Analysis
Report Generation
Business Administration
Change Management
Business Development
Operations Management
Financial Reporting
Claims Management
Effective Communication
Attention to Detail
Multitasking Abilities
Time Management
Interpersonal Skills
Contract Management
Key Performance Indicators
Staff Training and Development
Accomplishments
- Attended the Stock Market Investment Seminar.
- Successfully migrated from JDE to SAP systems.
- Delivered a Tourism and Hospitality Classroom to Mt. Hagen Technical School.
Affiliations
- Certified Practicing Accountants Papua New Guinea - CPA PNG Member
- Project Wok Volunteer Mentor – Project Yumi Inc.
Certification
Gender, Equality, Disability, & Social Inclusion Certificates 1, 2 & 3
Interests
Foreign or New Cuisine
Reading, Listening to motivational speeches and Writing Things Down
Meeting and Working with different people
Software
Operating Systems - Windows
Microsoft Office - Excel, Word, Outlook, PowerPoint, Project
Enterprise Resource Planning (ERP) - SAP, Pronto, Dynamics GP, Workflow, JDE
References
- WILFRED KAKAU, Operations Manager, Australia Pacific Training Coalition, Wilfred.Kakau@aptc.edu.ac, 7656 2439
- GABRIEL KAIS, Senior Engineer, PUMA Energy, gdkais@gmail.com / Gabriel.Kais@pumaenergy.com, 7193 8314 / 7682 4048
- SHIRALEE WARREN, Human Resources, sherrynesai80@gmail.com, 7233 6383
Timeline
Projects & Finance Coordinator
Australia Pacific Training Coalition
06.2023 - 02.2024
Projects & Cost Controls Supervisor
Harmony Goldfields Limited
03.2022 - 06.2023
Aviation Fuel Depot Supervisor
Oil Search (PNG) Limited
03.2019 - 03.2022
Maintenance Planning Data Entry Clerk
Oil Search (PNG) Limited
03.2014 - 03.2019
Site Administration Officer
Monadelphous (PNG) Limited
09.2011 - 07.2013
Procurement Officer
MCJV, Lae, Morobe
11.2010 - 09.2011
Site Administration Officer
Sun Engineering Limited
02.2009 - 11.2010
Commercial Manager
HBS (PNG) Limited
2 2024 - Current
Certificate IV in Project Management, CEP 41 - Scoping, Time / Scheduling and Quality Management, CEP 42 - Cost and Human Resources Management, CEP 43 - Procurement and Stakeholder Management, CEP 44 - Communications and Risk Management -
University of South Pacific
Bachelor of Management, Christian Ethics for Business Professionals, Strategic Planning and Implementation, Business Research, Human Resources Development, Managing Finances, Marketing Management and Research, Operations & Quality Management, Entrepreneurship & SME Development - undefined
Divine Word University
Diploma in Commerce - Accounting, Basic, Management and Financial Accounting, Basic Economics, Introduction to Law, Learning, Study and Communication, Quantitative Methods, Introduction to Information Systems, Human Resource Management, Commercial Law - undefined
University of Technology
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