Ciban Kenpale
Lae,MPL
Summary
Experienced Alumni Officer and Executive Officer of the Papua New Guinea University of Technology Alumni Association with over 7 years in public relations within a tertiary institution. Skilled in event coordination, alumni engagement, and administrative management. Holds a Level 1 Certificate in Occupational Health & Safety (OH&S) and serves as the departmental representative, ensuring compliance and workplace safety. Former Legal Officer with expertise in secretarial duties and executive support, previously serving as Administrative Assistant to the Director for Public Relations at Papua New Guinea University of Technology. Passionate about building alumni connections and seeking new opportunities for growth.
Overview
15
15
years of professional experience
Work History
Acting Alumni Officer
Papua New Guinea University of Technology
01.2021 - Current
- Ensure timely nominations and elections of Executive Committee Members of the PNGUoT Alumni Association
- Executive Officer to the Executive Committee Members of the the Association
- Co-ordinated and administered the PNGUOT Alumni Association Annual General Meetings from 2021 - 2024
- Successfully co-ordinated and administered the 2022 & 2023 PNGUoT Alumni Association Dinner Fundraisers in Port Moresby
- Conduct a graduate survey for all graduates annually
- I initiate payments for the PNGUoT Alumni Association
- Schedule meetings for the association and take meeting minutes whenever the Secretary is unable to attend.
- A Committee Member of the PNGUoT Graduation Working Committee since 2018 and coordinated successful events
- A Committee Member of the PNGUoT Orientation & Registration Working Committee since 2021 and coordinated successful events
- Participated in the Papua New Guinea Administrative Professionals Conference in Port Moresby, 2022
- A Committee Member of the PNGUoT Huon Seminar Working Committee since 2022 and coordinated successful events
- A Committee Member of the Research, Science & Technology Working Committee 2023 and coordinated a successful event
- Obtained Level 1 Certificate for Workplace Safety Officer (OH & S)
- Currently a Committee Member of the Pacific Islands Universities Region Network (PIURN) Conference which is set for 1st to 3rd July 2025
- Mentored Student Interns, providing guidance and support to foster professional development and career progression.
- Currently undergoing online studies at PNG University of Technology - Bachelor of Business Studies in Management
Secretary I & II
Papua New Guinea University of Technology
06.2017 - 01.2020
- Committee Member of PNGUOT Graduation Working Committee
- Committee Member of the Open Day Working Committee
- Provided clerical and administrative support in order to optimize workflow procedures at the office
- Co-ordinated and administered the inaugural PNGUOT Dinner with Industries in Port Moresby, 2019
- Committee Member of the 2018 Career Fair Working Committee
- Attended the Entrepreneurship Training Program - Handong University (South Korea), held in PNGUoT, 2019
- Maintained daily report documents, memos and invoices.
- Scheduled appointments and conducted follow-up calls to clients.
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
- Assisted in event planning and execution for company functions such as conferences, workshops, or social gatherings.
- Coordinated travel arrangements for senior staff, ensuring smooth business trips with minimal disruptions.
- Enhanced meeting efficiency by preparing agendas and minutes, ensuring all participants were well-informed.
- Organized travel arrangements for executive team, ensuring smooth logistics for multiple trips.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Managed sensitive and confidential information with discretion, upholding integrity of executive communications.
- Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
Legal Secretary to the Principal
Huon Lawyers
03.2013 - 06.2013
- Clerical and administrative support
- Typing of legal documents
- Registration of new Clients
- Manage the Principal's calendar
- Organized files for court proceedings.
- Organized and maintained an efficient electronic filing system for easy access to critical documents and data.
- Received and placed telephone calls to clients and prospective clients.
- Assisted with preparation of trial binders, ensuring lawyers had all necessary materials for court appearances.
- Planned and organized internal and external events, meetings and conferences.
Junior Legal Secretary
Paul Paraka Lawyers
08.2010 - 10.2012
- Typing of legal documents
- Filing
- Facilitated smooth daily operations within the firm by maintaining a clean working environment that was conducive to collaboration among team members.
- Supported attorneys in preparing for trials, increasing case efficiency and organization.
- Reduced errors in document preparation by proofreading materials for consistency, grammar, punctuation, spelling, and formatting.
- Screened telephone calls and forwarded to appropriate departments.
- Scheduled all appointments, appearances and briefings.
- Researched and booked reasonably-priced and comfortable airfare, hotels and ground transportation for senior leadership.
- Administrative support
- Organize meetings with Clients
- Manage immediate Boss' calendar
- Appointed as Secretary to Files Division in 2011. Data entry of Lawyers' cases as per each individuals master lists.
- Worked at the Port Moresby HQ, then was moved to work at the Wewak Office in 2012
Education
Bachelor of Business Studies in Management -
PNG University of Technology
Lae, Papua New Guinea01-2025
Diploma - Information Technology
International Training Institute
Port Moresby, NCD08-2010
Certificate 2 - Information Technology
TAFE
Port Moresby, NCD12-2007
HSC - Grade 12
Wawin National High School
Morobe Province10-2006
Grade 10 Certificate -
Jubilee Catholic Secondary School
Port Moresby, NCD12-2004
Skills
- Proficient in event coordination/ management
- Computer literate - Microsoft Office
- Professional integrity
- Report writing
- Multitasking Abilities
- Problem-solving
- Organizational skills
- Attention to detail
- Time management
- Logistics coordination
- Problem-solving abilities
- Team leadership
- Goal setting
- Budgeting and finance
- Excellent communication
- Petty cash handling and acquittals
- Teamwork and collaboration
Personal Information
- Date of Birth: 08/19/86
- Nationality: Papua New Guinean
- Province: East New Britain & Central
- Member of: PNG Association of Administration Professionals; and Morobe Provincial Agricultural Society
Timeline
Acting Alumni Officer
Papua New Guinea University of Technology
01.2021 - Current
Secretary I & II
Papua New Guinea University of Technology
06.2017 - 01.2020
Legal Secretary to the Principal
Huon Lawyers
03.2013 - 06.2013
Junior Legal Secretary
Paul Paraka Lawyers
08.2010 - 10.2012
Bachelor of Business Studies in Management -
PNG University of Technology
Diploma - Information Technology
International Training Institute
Certificate 2 - Information Technology
TAFE
HSC - Grade 12
Wawin National High School
Grade 10 Certificate -
Jubilee Catholic Secondary School
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